Purchasing Administrative Assistant

Résumé du poste

The role supports the flow of paperwork and communication between the purchasing department, construction sites, vendors, and accounts payable. Key tasks include maintaining electronic files, preparing purchase orders, and monitoring inbound shipments.

Détails du poste

The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the various divisions it interacts with including construction sites, vendors, accounts payable, and Construction Management. The ideal candidate will be organized, flexible and work effectively in a fast-paced environment providing support to the Purchasing team. Your contributions to the team: Maintain electronic filing system Type purchasing agreements, distribute, file electronically and log appropriately Prepare and modify documents including correspondence, emails, reports, department processes, drafts and logs from clients, business partners, and vendors Utilize databases/spreadsheets to record information and generate reports Prepare purchase orders or RFPs Refer all inquiries to the appropriate individuals, divisions, or departments across the organization Able to communicate with vendors, head office and site staff Work in a schedule-driven environment Communicate regularly with site receivers Present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions Monitor inbound shipments as necessary What you need to be successful: Minimum 1 year experience working in an administrative capacity Proficient with MS Office Suite Demonstrated organizational skills and confidence using electronic systems Demonstrated knowledge or previous experience with a purchasing department an asset Able to build and maintain lasting relationships with corporate departments, key business partners, and customers Able to effectively communicate both verbally and in writing Ability and eagerness to work well with others in an extremely fast-paced, demanding and challenging construction office environment, with minimal direct supervision What we offer: Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $48,000 to $60,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering: Employer paid extended health, vision, and dental coverage (including family) Employee and Family Assistance Program Employee Referral Program Yearly health and wellness benefit RPP eligibility after 1 year Employee recognition program In-house professional development opportunities Why Seymour Pacific? Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons. Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.

Ce que vous ferez

The role supports the flow of paperwork and communication between the purchasing department, construction sites, vendors, and accounts payable. Key tasks include maintaining electronic files, preparing purchase orders, and monitoring inbound shipments.

Exigences

Candidates need at least one year of administrative experience and proficiency in MS Office Suite. Strong organizational skills and the ability to work in a fast-paced construction office environment are essential.

Avantages

• Extended health coverage • Vision coverage • Dental coverage • Employee and Family Assistance Program • Employee Referral Program • Yearly health and wellness benefit • RPP eligibility after 1 year • Employee recognition program • In-house professional development opportunities

Compétences indiquées

• written communication · Souhaitée
• Administrative Support · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Electronic filing
• MS Office Suite
• Purchase orders
• RFP preparation
• Vendor communication
• Database management
• Spreadsheet proficiency
• Report generation
• Organizational skills
• Written communication
• Verbal communication

Domaines d’emploi

• Administrative
• Construction
• Logistics