Coordinator, Events

ABOUT US SickKids Foundation, with over 50 years of philanthropic impact, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and international initiatives to benefit children in Canada and around the world. As the fundraising partner to The Hospital for Sick Children (SickKids), we are aligned in supporting Precision Child Health (PCH), the future of tailoring medicine to each child's unique traits so SickKids can diagnose faster, treat smarter, and predict better. We are driven by our core values of integrity, collaboration, excellence, innovation, and inclusion, with goals of delivering a superior donor experience, investing in our people and culture, driving innovative and sustainable fundraising, and disrupting the market through data and technology. SickKids Foundation is committed to an inclusive culture by embedding equity, diversity and inclusion in our policies, practices, and behaviours. We aim to build awareness and skills in this area, both internally and with our partners. Our commitment extends to creating a safe, positive work environment. For details on our Equity, Diversity & Inclusion commitment, please click here. [https://www.sickkidsfoundation.com/aboutus/equitydiversityandinclusion] We’re committed to attracting and retaining passionate individuals to help create a healthier future. That’s why SickKids Foundation is looking for a new Coordinator, Events. Number of Positions: 2 Position Status: * 1 Permanent Full-Time position * 1 Temporary Full-Time position (12-month contract) Reports to * Manager, Event Services * Manager, Event Logistics About the Roles We have two Coordinator, Events opportunities available: one permanent full-time position and one temporary full-time position for a 12-month contract. Both Coordinators, Events play an integral role in the planning, coordination and execution of SickKids Foundation’s portfolio of signature, stewardship, cultivation and recognition events. Working closely with their respective Managers, each Coordinator supports every stage of the event lifecycle, from planning and logistics through onsite execution and post-event reconciliation. The Coordinators partner with Foundation teams, hospital stakeholders, vendors and volunteers to deliver exceptional event experiences that strengthen donor relationships, drive revenue and support the Foundation’s mission. These opportunities are ideal for individuals who enjoy both operational planning and hands-on event execution, thrive in a collaborative environment and are passionate about creating meaningful experiences. Event Planning & Execution * Support the planning through execution, coordination and execution of exceptional signature, stewardship, cultivation and recognition events. * Assist with all phases of the event lifecycle including planning, logistics, onsite execution and post-event reconciliation. * Coordinate event logistics including venue requirements, production schedules, load-in/load-out plans, run-of-show documents and contact lists. * Prepare event books, briefing materials and execution documents for internal teams and vendors. * Assist with event concept development and implementation. Project Coordination * Maintain project timelines, task lists and planning documents to ensure deliverables remain on track. * Provide regular status updates during team meetings. * Support continuous improvement by identifying opportunities to streamline event processes and documentation. Vendor & Stakeholder Management * Research vendors, obtain quotations and assist with procurement activities in accordance with Foundation policies. * Support RFP processes by coordinating documentation and summarizing vendor proposals. * Build strong working relationships with internal partners, hospital teams, suppliers and event stakeholders. * Deliver exceptional customer service while supporting donor-facing experiences. Financial Administration * Support event budget tracking and expense management. * Process invoices, reconcile corporate credit card expenses and maintain accurate financial records. * Cross-reference event budgets with Foundation financial reports. * Identify cost-saving opportunities while maintaining high-quality event delivery. Event Operations * Coordinate event inventory, supplies and event materials. * Lead packing and unpacking of event assets before and after events. * Manage event storage and inventory tracking. * Support onsite event setup, execution and teardown. Administrative Support * Maintain event documentation, filing systems and project records. * Coordinate mailings, shipping, printing and other administrative activities. * Develop presentations, spreadsheets, floorplans and supporting materials using Microsoft Office. Qualifications While we know that for any job posting no one candidate will possess the qualifications being sought in equal measure, below is an outline of the qualifications we believe are important for a candidate to bring to the position or for the successful candidate to develop while in the role: * College diploma or university degree in Event Management or a related field. * Minimum two years of experience in event planning, fundraising events, hospitality or related experience. * Strong organizational skills with the ability to manage multiple priorities simultaneously. * Excellent interpersonal and communication skills. * Strong customer service orientation. * Ability to build positive relationships with internal and external stakeholders. * Strong attention to detail and excellent follow-through. * Proactive, resourceful and solutions-focused. * Comfortable working independently while contributing to a collaborative team. * Strong financial and administrative skills, including budget tracking and reconciliation. * Proficiency with Microsoft Office and AI (Excel, PowerPoint, Word, ChatGPT, CoPilot). * Experience supporting onsite event execution. * Ability to occasionally work evenings and weekends as required. We’re looking for a passionate individual who is interested in moving the dial and making a difference. We are an environment that looks to attract hardworking and committed people; people who want to challenge themselves and grow with a globally recognized brand that continues to change the world. If this describes you, consider joining our team. We look forward to reviewing your application. Total Compensation Package: Hiring Salary Range: : $49,846 – $58,640; with the ability to progress to a maximum of $70,367 with demonstrated experience and proficiency. To ensure fair and equitable pay at SickKids Foundation, placement on the salary range will be based on your years of experience, skills, and qualifications Permanent Full-Time: To help you lead in the fight for kids’ health and to support your health, wellness, and career growth, in addition to competitive compensation, we offer a comprehensive benefit package (includes a flex benefit plan), tuition reimbursement, flexible work arrangements, pension plan and birth parent/parental top up – to name a few! Temporary Full-Time (12-month contract): To help you lead in the fight for kids’ health and to support your health, wellness, and career growth, in addition to competitive compensation, we offer a modified benefit package which includes health (drugs, paramedical, vision coverage) and dental coverage * Hours: Hybrid work model: minimum two days per week in-office (Tuesday and Wednesday). * Available To:Internal and External Candidates. * Available: Immediately; this posting is for an existing vacancy. * Date Posted:August 5, 2026 Applications will be reviewed on an ongoing basis. We encourage interested candidates to apply early How to apply: Please apply on-line by visiting our website: https://www.sickkidsfoundation.com/careersandvolunteers [https://www.sickkidsfoundation.com/careersandvolunteers] Please note that automated tools, including artificial intelligence, may be used to support the pre-screening of applications as part of our recruitment process. SickKids Foundation is committed to its people and the talents, capabilities, and perspectives they bring to our mission. We live that commitment by being open and accessible to all, by valuing and respecting every individual, and by equally supporting every employee. As an organization proud to have joined the BlackNorth Initiative’s CEO pledge, we uphold our commitment by inviting and encouraging individuals from diverse lived experiences from Black, Indigenous, communities of colour, people with disabilities, 2SLGBTQIA+ community and all candidates who may contribute to the further diversification of the Foundation’s community. Candidates who require accommodation during the recruitment process should contact the People & Culture team at: recruitment@sickkidsfoundation.com [recruitment@sickkidsfoundation.com]

The coordinators support the entire event lifecycle, including planning, logistics, onsite execution, and post-event reconciliation for signature and stewardship events. They also manage vendor relationships, track event budgets, and maintain project documentation to ensure successful delivery.

Candidates should possess a college diploma or university degree in Event Management or a related field. A minimum of two years of experience in event planning, fundraising, or hospitality is required, along with strong organizational and interpersonal skills.

• Flex benefit plan • Tuition reimbursement • Flexible work arrangements • Pension plan • Birth parent/parental top up • Health coverage • Dental coverage

• Service à la clientèleSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Microsoft OfficeSouhaitée
• Microsoft WordSouhaitée
• Gestion de projetSouhaitée
• Gestion des stocksSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Event planning
• Event logistics
• Project coordination
• Vendor management
• Budget tracking
• Expense management
• Customer service
• Stakeholder management
• Inventory management
• Microsoft Office
• Excel
• PowerPoint
• Word
• ChatGPT
• CoPilot
• Communication
• Resourcefulness
• Administrative Support
• Organizational Skills
• Follow Through
• Event Operations
• Administrative Functions
• Planning
• Microsoft Excel
• Research
• Artificial Intelligence
• Budgeting
• Automation
• Reconciliation
• Spreadsheets
• Customer Service
• Procurement
• Continuous Improvement Process
• Fundraising
• Event Planning
• Bond Credit Rating
• Disabilities
• Event Management
• Expense Management
• Financial Statements
• Innovation
• Invoicing
• Operational Planning
• Philanthropy
• Microsoft PowerPoint
• Presentations
• Project Coordination
• Request For Proposal
• Stakeholder Management
• Timelines

• Administrative
• Customer Service & Support
• Social Services
• Management & Leadership
• Server/Event Coordinator
• Event Planner
• Conference and Event Planners
• Meeting, Convention, and Event Planners

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

2 jours par semaine