People & Office Coordinator – Toronto

People & Office Coordinator – Toronto We’re looking for a proactive and organised People & Office Coordinator to support our growing People & Office functions across North America. Reporting to the HR Partner, North America, you will be based in our Toronto HQ. You’ll play a key role in delivering a seamless employee experience — providing administrative, operational, and coordination support in office. About Us Sokin is a next-generation B2B financial services provider, enabling businesses to make and receive global payments with greater speed, lower cost, and total transparency. Our mission is simple: we’re unifying the best of business banking. We deliver services across: Global payments and receivables Foreign Exchange (FX) Treasury management Finance reconciliations We are rapidly expanding, with established presence in EMEA, APAC, and North America. Backed by a strong global infrastructure and industry-leading partners, we are redefining how businesses move money worldwide. Our clients span industries from sports and entertainment to logistics and travel, and our community is growing rapidly. As we continue to expand, we’re building a team of exceptional people who share our ambition to transform the future of global payments. What You'll Do Office Operations Oversee the smooth, safe, and efficient running of the Toronto office, ensuring it's well-maintained, compliant with regulatory requirements, and remains audit-ready Manage relationships with building management, landlords and vendors Oversee office access, security, maintenance, and supplies Manage and coordinate facilities-related projects (moves, fit-outs, improvements, etc.) Manage approvals, budget, payment and stock for office and kitchen services, supplies, and maintenance Manage office communications and notices, keeping the team informed of updates and activities Support C-Suite visitors and global team members when visiting Toronto Liaise with Finance on purchase orders, invoices, and expenses relating to the office Lead and maintain all health and safety procedures, including first aid, risk assessments and fire safety Workplace Experience & Events (North America) Create a welcoming, inclusive and safe office environment that reflects Sokin's culture and values Be a friendly, trusted point of contact for People and Office related queries, escalating where needed Plan and deliver internal events in Toronto, including monthly socials, seasonal parties, onboarding sessions, and leadership visits Liaise with regional office managers and teams to support the coordination of global events, such as regional offsites, town halls, and cross-office gatherings, in partnership with the People team and Marketing (Brand) team Own event logistics end-to-end: venues, catering, suppliers, and day-of execution Help deliver consistent communication across the region, reinforcing our culture and values Onboarding & Offboarding Support the onboarding and offboarding lifecycle for employees, ensuring a high-touch, professional experience Act as the central lead between People Ops, Hiring Managers, and IT to ensure equipment and induction schedules are delivered flawlessly Global People Team Support & Operations Support and lead on specific People projects as requested by the HR Partner taking initiative on delivery and reporting Cross-collaborate and work with the People team across the globe to align on global processes, share best practices, and ensure consistent HR processes and employee experience Provide ad-hoc support to the wider People and Talent Acquisition (TA) teams as requested Support the regional Office Managers and People Team on social events, office-wide celebrations, and the "look and feel" of the physical workspace What You Bring • 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role • 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required) • Proven ability to run office operations end-to-end, in a fast paced environment • Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy • Working knowledge of HR processes, documentation, and systems (preferred, but not required) • Organised and proactive, with strong prioritisation and communication skills • Team-oriented and approachable, with a passion for people and process excellence • Willingness to develop professionally and grow within the People Team What We Offer Hybrid working with flexibility (3 days in the office) Private healthcare insurance coverage 20 days of Annual Leave (PTO) Celebration Leave (enjoy your birthday off) Work Laptop preference A fun, fast paced and collaborative place to work, where you’ll be actively involved in shaping our culture (and yes, we have beanbags and free snacks) Why Join Sokin? You’ll be part of a dynamic, collaborative People Team that’s shaping how we support and scale globally. This role offers the chance to build HR knowledge and experience across multiple regions, work with inspiring leaders, and make a real impact on how we deliver the People experience at Sokin. You’ll join a high-performing People team with real exposure to leadership, meaningful ownership, and the opportunity to grow your career quickly within an ambitious fintech environment. At Sokin, we value people who: Bring the Hustle Own It Better Together Communicate with No Bullshit Break the Mould

The role focuses on managing the daily operations and facilities of the Toronto office while ensuring a high-quality workplace experience. Additionally, it provides administrative support for the North American People team, specifically regarding onboarding, offboarding, and regional events.

Candidates should have 2-3 years of experience in office administration or workplace operations, with HR coordinator experience preferred. Strong organizational skills and the ability to operate in a fast-paced environment are essential.

• Private Healthcare Insurance • 20 Days Annual Leave • Celebration Leave • Work Laptop • Free Snacks

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Operations
• HR Administration
• Facilities Management
• Event Planning
• Employee Onboarding
• Employee Offboarding
• Vendor Management
• Health and Safety Compliance
• Budget Management
• Stakeholder Communication
• Multitasking
• Organizational Skills
• Financial Technology (FinTech)
• Relationship Management
• Safety Procedures
• First Aid
• Accounts Receivable
• Auditing
• Business To Business
• Building Management
• Commercial Banking
• Business Communication
• Communication
• Treasury Management
• Finance
• Financial Services
• Fire Safety
• Leadership
• Marketing
• Invoicing
• Office Management
• Operations
• Proactivity
• Risk Analysis
• Team Oriented
• Coordinating
• Look And Feel
• Detail Oriented

• Administrative
• Human Resources
• Finance & Accounting
• Management & Leadership
• People Coordinator
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

3 jours par semaine