Administrative Assistant

Résumé du poste

The position involves providing front-desk reception, managing vendor relationships, and coordinating purchasing activities. The candidate will also support office operations, maintain safety records, and assist with inventory and invoice processing.

Détails du poste

About Us: Robertson Electric Wholesale is a highly regarded Electrical Distributor in Canada. Robertson has demonstrated steady and secure growth since many years, proving to be a dominant player in the industries we serve. With numerous branches across Canada and secure business plans for further growth and expansion, Robertson is seeking talented individuals to join our dynamic Company and be part of our continued success. We are a proud member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees. In Canada, we are represented by 6 locally managed electrical and industrial distributors and have over 110 locations with coverage in 9 provinces. To explore and learn more about Sonepar opportunities, please visit www.career.sonepar.com What’s In It For You? You will be joining a market leader with over 40 years of experience to help you elevate your potential. You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions. A chance to get involved in the forever growing electrical industry. We house the largest inventory to better service our customers and deliver on sales commitments. An opportunity for career development across many business departments within our organization. Scope of the Position The position is responsible for providing support front-desk reception, purchasing coordination, vendor management, and general administrative duties. The candidate will ensure efficient office operations, accurate procurement tracking, and smooth communication across teams. Major Responsibilities Serve as the primary point of contact for clients, vendors, and internal staff, ensuring a courteous and professional front-desk experience Manage incoming calls, emails, mail, and courier deliveries with accuracy Maintain a clean, organized, and welcoming reception area that reflects company standards Coordinate office supply procurement and monitor inventory to support daily operations Assist the Operations Manager with processing material orders and tracking deliveries Request, evaluate, and document vendor quotations for electrical components and equipment Maintain and update vendor profiles, including contact details, pricing, and compliance records Generate and process purchase orders; reconcile invoices and ensure timely payment tracking File and organize purchasing and administrative documentation in accordance with company protocols Assist in conducting routine warehouse inspections and report health and safety observations Maintain and update the Health & Safety board with current policies, certifications, and notices Perform data entry for safety records, incident logs, and compliance documentation Support internal audits and assist with health and safety reporting requirement New duties may be added to this description with proper explanation at any time. Skills and Qualifications Previous experience working in an Administrative Role Responsible and reliable Ability to multitask and prioritize Excellent organizational skills Excellent communication skills, both written and verbal Excellent telephone manner Polite and personable Clerical and numerical accuracy Good team player, contributing to a pleasant and effective atmosphere Benefits & Perks We offer a competitive salary, plus a full set of benefits, including: Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching. Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path. Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability. Social Media: Website: https://robertson-electric.com/ X: Robertson Electric Facebook: Robertson Electric LinkedIn: Robertson Electric Instagram: Robertson Electric Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos. Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market. This commitment is tangible in our detailed Global CSR report, to learn more please visit https://www.sonepar.com/en/commitments/sustainability. Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it’s essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply. For more information about our Inclusion and Diversity initiatives, please visit https://www.sonepar.com/en/commitments/diversity-and-inclusion. Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs. About Us: Robertson Electric Wholesale is a highly regarded Electrical Distributor in Canada. Robertson has demonstrated steady and secure growth since many years, proving to be a dominant player in the industries we serve. With numerous branches across Canada and secure business plans for further growth and expansion, Robertson is seeking talented individuals to join our dynamic Company and be part of our continued success. We are a proud member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees. In Canada, we are represented by 6 locally managed electrical and industrial distributors and have over 110 locations with coverage in 9 provinces. To explore and learn more about Sonepar opportunities, please visit www.career.sonepar.com What’s In It For You? You will be joining a market leader with over 40 years of experience to help you elevate your potential. You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions. A chance to get involved in the forever growing electrical industry. We house the largest inventory to better service our customers and deliver on sales commitments. An opportunity for career development across many business departments within our organization. Scope of the Position The position is responsible for providing support front-desk reception, purchasing coordination, vendor management, and general administrative duties. The candidate will ensure efficient office operations, accurate procurement tracking, and smooth communication across teams. Major Responsibilities Serve as the primary point of contact for clients, vendors, and internal staff, ensuring a courteous and professional front-desk experience Manage incoming calls, emails, mail, and courier deliveries with accuracy Maintain a clean, organized, and welcoming reception area that reflects company standards Coordinate office supply procurement and monitor inventory to support daily operations Assist the Operations Manager with processing material orders and tracking deliveries Request, evaluate, and document vendor quotations for electrical components and equipment Maintain and update vendor profiles, including contact details, pricing, and compliance records Generate and process purchase orders; reconcile invoices and ensure timely payment tracking File and organize purchasing and administrative documentation in accordance with company protocols Assist in conducting routine warehouse inspections and report health and safety observations Maintain and update the Health & Safety board with current policies, certifications, and notices Perform data entry for safety records, incident logs, and compliance documentation Support internal audits and assist with health and safety reporting requirement New duties may be added to this description with proper explanation at any time. Skills and Qualifications Previous experience working in an Administrative Role Responsible and reliable Ability to multitask and prioritize Excellent organizational skills Excellent communication skills, both written and verbal Excellent telephone manner Polite and personable Clerical and numerical accuracy Good team player, contributing to a pleasant and effective atmosphere Benefits & Perks We offer a competitive salary, plus a full set of benefits, including: Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching. Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path. Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability. Social Media: Website: https://robertson-electric.com/ X: Robertson Electric Facebook: Robertson Electric LinkedIn: Robertson Electric Instagram: Robertson Electric Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos. Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market. This commitment is tangible in our detailed Global CSR report, to learn more please visit https://www.sonepar.com/en/commitments/sustainability. Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it’s essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply. For more information about our Inclusion and Diversity initiatives, please visit https://www.sonepar.com/en/commitments/diversity-and-inclusion. Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.

Ce que vous ferez

The position involves providing front-desk reception, managing vendor relationships, and coordinating purchasing activities. The candidate will also support office operations, maintain safety records, and assist with inventory and invoice processing.

Exigences

The ideal candidate should have previous administrative experience and possess strong organizational and communication skills. Reliability, the ability to multitask, and proficiency in clerical and numerical tasks are essential for this role.

Avantages

• Medical • Dental • Vision • Health spending account • RRSP matching • Employee assistance program • Tuition reimbursement • Employee discounts • Life insurance • Disability insurance

Compétences indiquées

• Travail d’équipe · Souhaitée
• Administrative Support · Souhaitée
• Multitasking · Souhaitée
• Saisie de données · Souhaitée
• Communication Skills · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Front-desk reception
• Purchasing coordination
• Vendor management
• Data entry
• Inventory monitoring
• Invoice reconciliation
• Communication skills
• Organizational skills
• Multitasking
• Clerical accuracy
• Numerical accuracy
• Health and safety compliance
• Teamwork
• Office Supply Management
• Energy Saving Products
• Invoice Reconciliation
• Workplace Inclusivity
• Inventory Monitoring
• Organizational Skills
• Energy System Transition
• Administrative Functions
• Auditing
• Business To Business
• Clerical Works
• Communication
• Procurement
• Creativity
• Data Entry
• Electronic Components
• Employee Assistance Programs
• Sales
• Warehousing
• Innovation
• Operations Management
• Operations
• Purchasing
• Quotations
• Social Media
• Wholesaling
• Coordinating
• Electrical Industry
• Vendor Management

Domaines d’emploi

• Administrative
• Logistics
• Customer Service & Support
• Energy
• Security & Safety
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive