IT Office Coordinator

Résumé du poste

The IT Office Coordinator provides administrative, project, and operational support to the IT Services team to ensure efficient office functioning. Key duties include managing budgets, tracking project portfolios, coordinating communications, and translating technical information into business language.

Détails du poste

Position Title: Office Coordinator Department: IT Services Position Type: Full-time Continuing Classification: MPE Band B Salary Range: $44,967 to $54,951 (based on 37.5 hours per week) Posting Date: September 17th, 2026 Closing Date: October 2nd, 2026, at 1:00 PM AST POSITION DESCRIPTION St Francis Xavier University, which offers Canada’s premier undergraduate experience, is seeking an Office Coordinator to join the IT Services Management Information Systems team. The Coordinator, IT Services is a business and communications organizer for a primarily technical team. Under the general supervision of the Director, the IT Office Coordinator is responsible for supporting administrative, project and operational activities to ensure the smooth functioning of the office. The person in this role requires a solid technical background combined with strong business skills. They must be able to understand and be a translator of technical language into business language for varied activities and projects. Key Responsibilities Administration * Assists with ITS budget, billing, and procurement activities. * Maintains and reports on time tracking data (UKG) for IT management team. * Attends ITS team meetings, keeping records of progress and actions; Manages ITS space and arranges facility bookings as required. * Maintains office supplies and some equipment. * Assists in the development, documentation and implementation of office procedures. * Composes business correspondence for approval and signature for Director and senior IT staff. * Maintains confidential records and filing system. * Coordinates calendars, meeting schedules and related events for senior IT staff; Facilitates travel arrangements for IT team. Project Support * Participates in the maintenance of the ITS project portfolio, resource tracking and reporting processes. * Assists with documentation and coordination of IT planning processes. * Provides project management for some ITS internal projects. IT Operations Support * Coordinates and delivers ITS communications through social media, email, newsletters, etc. * Maintains and documents existing IT policies. * Analyzes and reports on IT service data. * Conducts IT market research and produces reports for management. * Maintains some hardware and software licensing contracts. Qualifications/Skills * A vocational diploma or university degree. * Excellent relationship building skills with a focus on professionalism and quality control. * Excellent time management, organizational skills, and planning/forecasting skills. To apply for this opportunity, click the "Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application. StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People. Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca [hr@stfx.ca] or 902-867-5038. ABOUT ST. FRANCIS XAVIER UNIVERSITY Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world. In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca [http://www.stfx.ca]. ABOUT ANTIGONISH, NOVA SCOTIA The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca [http://www.townofantigonish.ca] or www.visitantigonish.ca [http://www.visitantigonish.ca].

Ce que vous ferez

The IT Office Coordinator provides administrative, project, and operational support to the IT Services team to ensure efficient office functioning. Key duties include managing budgets, tracking project portfolios, coordinating communications, and translating technical information into business language.

Exigences

Candidates must possess a vocational diploma or university degree along with strong organizational and time management skills. The role requires the ability to build professional relationships and effectively manage administrative tasks within a technical environment.

Compétences indiquées

• Gestion du temps · Souhaitée
• business correspondence · Souhaitée
• Budgeting · Souhaitée
• Administrative Support · Souhaitée
• Analyse de données · Souhaitée
• Gestion de projet · Souhaitée
• Relationship Building · Souhaitée
• Procurement · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Project management
• Budgeting
• Procurement
• Time tracking
• Data analysis
• Technical translation
• Business correspondence
• Calendar management
• Event coordination
• Travel arrangements
• Policy documentation
• Market research
• Relationship building
• Time management
• Organizational skills
• IT Service Management
• Project Management
• Communication
• Planning
• Coordinating
• Relationship Building
• Organizational Skills
• Research
• Professionalism
• Time Management
• Forecasting
• Office Supply Management
• Newsletters
• Information Technology Operations
• Record Keeping
• Market Research
• Billing
• Reporting Processes
• Quality Control
• Travel Arrangements
• Filing
• Teaching
• Project Portfolio Management
• Management Information Systems
• Office Procedures
• Visual Arts
• Business Correspondence
• Language Translation
• Software Licensing

Domaines d’emploi

• Administrative
• Technology
• Management & Leadership
• Education
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive