The Antigonish Review - Administrative Assistant

Position Title: The Antigonish Review - Administrative Assistant Department: Faculty of Arts / The Antigonish Review Position Type: Casual (10-12 hours/week) Classification: NSGEU, Band 3 Hourly Range: $19.75-24.12 Posting Date: July 13, 2026 Closing Date: August 14, 2026, at 1:00 PM AST Position Summary Reporting to the Editor, the Administrative Assistant is responsible for coordinating communications among the Editor, Associate Editors, student interns, and the hundreds of annual submissions of articles, poems, stories, and reviews. The incumbent assumes the Editor's responsibilities during absences and produces four issues of the literary magazine each year to camera-ready format. As a member of the editorial team, they assist with grant applications, annual government surveys, financial records, listservs, website maintenance, and updates to the magazine's cumulative index database. The Administrative Assistant is also responsible for the magazine's day-to-day administrative operations. Key Responsibilities * Perform administrative and financial functions, including managing the budget, invoices, contributor payments, subscriptions, and expense tracking. * Coordinate magazine distribution, including mailing and liaison with printers. * Organize promotional activities and special events, including advertising and cover art coordination. * Prepare meeting materials, take minutes, maintain records, and provide general office administration and correspondence. Qualifications * Diploma or degree in Publishing, English, Communications, Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience. * Experience with financial administration, including invoices, deposits, expense tracking, or bookkeeping. * Experience using Excel spreadsheets (for managing mail outs and contributor payments). * Experience providing administrative support in an editorial, publishing, communications, or professional office environment. * Demonstrated organizational and interpersonal skills with the ability to communicate effectively. * Ability to work independently while contributing effectively as part of a collaborative editorial team. * Interest in literature, publishing, or the arts is considered an asset. To apply for this opportunity, click the "Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application. StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People. Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority. We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca [hr@stfx.ca] or 902-867-5038. About St. Francis Xavier University Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates through providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and the personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world. In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca [http://www.stfx.ca]. About Antigonish, Nova Scotia The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca [http://www.townofantigonish.ca/] o

The Administrative Assistant coordinates communications among the editorial team and manages the submission process for the literary magazine. They also produce four annual issues and handle day-to-day administrative operations.

Candidates should have a diploma or degree in a related field and experience in financial administration and providing administrative support in an editorial environment. Strong communication and organizational skills are essential.

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Communication
• Editing
• Proofreading
• Organizational Skills
• Customer Service
• Interpersonal Skills
• Financial Administration
• Database Management
• Microsoft Office
• Excel
• Desktop Publishing
• Document Layout
• Grant Applications
• Website Maintenance
• Event Coordination
• Literature

• Administrative
• Creative & Media
• Education

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

12 heures par semaine