Office Coordinator - Part Time

1. Office Coordinator, Transportation Infrastructure — Part-Time We create great places and the connections that get people and goods moving—whether by car, bus, train, plane, bicycle, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected. 1. Your Opportunity Stantec is seeking a part-time Office Coordinator to support our Transportation Infrastructure team in our Prince George, British Columbia office. This position is expected to work approximately 20 - 25 hours per week. In this role, you will provide day-to-day office coordination, administrative support, facilities coordination, safety and environmental program support, and employee experience support to help our teams deliver transportation infrastructure projects efficiently and safely. This opportunity is ideal for a proactive, organized, and service-oriented professional who enjoys working with diverse teams, supporting a fast-paced consulting environment, and contributing to a strong local office culture. You will work closely with Prince George office leadership, project teams, Human Resources, building management, vendors, and employees to support smooth office operations and a positive employee experience. 1. Your Key Responsibilities 2. Office Coordination and Administration * Oversee daily office operations, reception services, facilities, office access, equipment, supplies, mail, and vendor coordination to ensure the efficient functioning of the office. * Coordinate employee onboarding and offboarding, office communications, records management, invoice processing, and act as a liaison between employees, office leadership, Human Resources, and building management. * Lead office support initiatives, employee engagement activities, and continuous improvement efforts that enhance operational excellence and the employee experience. 1. Health, Safety, Security, and Environment Support * Coordinate and support the implementation of Stantec’s Health, Safety, Security, and Environment (HSSE) Program at the office level by promoting a strong safety culture, supporting compliance with regulatory and corporate requirements, coordinating training and inspections, and supporting incident management and corrective actions. * Support local office operations with daily safety activities and participate as a member of the Emergency Response Team. * Attend and actively participate in monthly Office, Safety, and Environment Committee (OSEC) meetings, regional conference calls, and other HSSE-related meetings as required. * Conduct monthly workplace inspections and support required workplace assessments, including first aid and workplace violence assessments, as applicable. * Promote Stantec’s HSSE Program and Occupational Health and Safety Management System by supporting HSSE tools, documentation, records, policies, procedures, forms, guidelines, and training materials. * Act as a local resource for employee safety concerns, questions, and suggestions. * Monitor and action compliance items in the Office Activity Manager. * Prepare the office for internal, external, ISO, and COR audits. * Support office environmental stewardship initiatives by monitoring and reporting office environmental performance, promoting awareness of Stantec’s environmental commitments, and coordinating resource management and sustainability practices at the local office level. A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the world. If you’re looking for a career that moves, join our team of professionals who are passionate about the future of transportation.

The Office Coordinator will manage daily office operations, facilities, and administrative tasks while supporting employee onboarding and engagement. Additionally, the role involves implementing health, safety, and environmental programs to ensure regulatory compliance and a strong safety culture.

Candidates should have post-secondary education in business, administration, or a related field, along with at least three years of relevant experience. Proficiency in Microsoft 365 and strong organizational, communication, and problem-solving skills are essential for this role.

• Gestion du tempsSouhaitée
• Résolution de problèmesSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office coordination
• Administrative support
• Facilities management
• Health and safety compliance
• Records management
• Invoice processing
• Employee onboarding
• Microsoft 365
• Teams
• Outlook
• Word
• Excel
• SharePoint
• Problem-solving
• Communication
• Time management
• Emergency Response
• Administrative Support
• Resilience
• Planning
• First Aid
• Auditing
• Bicycles
• Building Management
• Business Communication
• Customer Service
• Consulting
• Continuous Improvement Process
• Records Management
• Employee Engagement
• Occupational Safety And Health
• Environmentalism
• Leadership
• Incident Management
• Infrastructure Management Services
• Invoicing
• Project Management
• Occupational Health And Safety Management System (OHSAS)
• Employee Onboarding
• Operational Excellence
• Operations
• Resource Management
• Safety Culture
• Sustainable Business
• Workplace Violence Prevention And Response
• Coordinating
• Activity Manager

• Administrative
• Transportation
• Consulting
• Security & Safety
• Environmental & Sustainability
• Office Coordinator
• Transportation Safety Specialist
• Environmental and Occupational Health and Hygiene Professionals
• Occupational Health and Safety Technicians

Formation minimale

Maîtrise

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

25 heures par semaine