Executive Assistant, Office of the Chief Foundation and Brand Officer

Executive Assistant, Office of the Chief Foundation & Brand Officer Full Time Why STARS At STARS, we come to work every day with a purpose…to save lives. Whether you work in the aircraft or at one of our six bases, everyone at STARS plays a vital role in helping to provide critical care, anywhere. Since flying our first mission in 1985, we have never lost sight of what is most important – our VIPS, or Very Important Patients. Each year, we fly over 3,000 missions, providing worldclass critical medical care whenever and wherever we are needed, and every team member contributes to helping that VIP. We are a lifeline to the community when time and clinical expertise can make all the difference. We are currently looking for a newly created permanent full-time Executive Assistant to support our Chief Foundation & Brand Officer at our Saskatoon base. It takes a team to make a difference in people’s lives. When it comes to STARS’ life-saving mission, it also takes individuals, communities, industry and governments. As a member of our Foundation team, you will be on the front-line serving as an ambassador and fostering relationships with our allies. Be part of something bigger. Be part of our team. Key Responsibilities: Managing the Office of the Chief Foundation & Brand Officer Preparing Documents, Correspondence and Board Materials Coordinating Meetings, Minutes and Governance Logistics Planning Travel, Events and Donor Recognition Supporting the Senior Foundation & Brand Leadership Team as well as the broader Administrative Team as required Qualifications & Requirements: Post-secondary diploma/degree in a relevant discipline or equivalent experience 7+ years’ experience in a senior administrative role, supporting one or more executive leaders Experience working with senior executives in a fast-paced environment, preferably in a non-profit, fundraising or campaign environment Advanced skills and knowledge of MS Office applications and virtual technology applications; familiarity with donor CRM systems, Concur, Docu-Sign and SharePoint an asset Excellent verbal and written communication skills who maintains a high degree of professionalism and confidentiality Exceptionally organized and detail-oriented Demonstrates independent judgment, discretion and diplomacy Superior client and interpersonal skills with the ability to work independently, and to collaborate across multiple senior leaders simultaneously within a multi-disciplinary, campaign-driven environment Highly motivated, enthusiastic team player who is willing to pitch in at STARS wherever needed What we offer: At STARS, every day we come to work with a purpose, to save lives. Maybe that’s your purpose too. We provide a strong total reward offering inclusive of a salary tailored to your education and experience, comprehensive organization-paid health and dental benefits, free parking and more. But the real reward is joining a legacy – a legacy of lives saved, of hope in the fact of the unimaginable, and of pride in making a difference. When you join STARS, you become part of a community that knows we’re stronger together. It takes a team to deliver the highest standards of care, and we need you to help us be our best. Elevate your career. Be part of something bigger. Be part of STARS. How to Apply/ Deadline to apply: If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by closing date September 4, 2026. Want to learn more? Interested in making a difference behind the scenes? Discover how our Foundation team drives support for life-saving missions across communities. Learn More About Foundation By clicking "submit", you provide Shock Trauma Air Rescue Service (STARS) consent to collect, use and disclose your personal information for the purpose of evaluating, establishing and/or managing an employment relationship with you. You acknowledge that your personal information may be transferred outside Canada, and may be accessible to law enforcement and national security authorities outside Canada. If you have questions about this consent, or wish to obtain further details about STARS' privacy practices, please contact our privacy officer at [email protected] or review our privacy policy at https://stars.ca/privacy-policy/ .

The Executive Assistant will manage the Office of the Chief Foundation & Brand Officer, including preparing board materials and coordinating governance logistics. They will also support the senior leadership team with travel planning, event coordination, and donor recognition efforts.

Candidates must possess a post-secondary diploma or degree and at least 7 years of experience in a senior administrative role. Proficiency in MS Office and experience within a non-profit or fundraising environment are highly preferred.

• Health benefits • Dental benefits • Free parking

• Sens de l’organisationSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive support
• Document preparation
• Meeting coordination
• Governance logistics
• Travel planning
• Event planning
• Donor recognition
• MS Office
• Virtual technology
• CRM systems
• Concur
• Docu-Sign
• SharePoint
• Communication
• Confidentiality
• Organization
• Professionalism
• Diplomacy
• SAP Concur (Travel And Invoice Software)
• Planning
• Self-Motivation
• Customer Relationship Management
• Fundraising
• Governance
• Leadership
• Interpersonal Communications
• Law Enforcement
• Microsoft SharePoint
• Coordinating
• Trauma Care
• Critical Care
• Enthusiasm
• Detail Oriented

• Administrative
• Management & Leadership
• Social Services
• Executive Assistant to the Chief Executive Officer
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Formation minimale

Baccalauréat

Expérience minimale

7+ ans

Postuler avant le

17 nov. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine