Administrative Support Assistant, HR

Résumé du poste

The Administrative Support Assistant will manage records, archiving, and document control while providing general administrative support to the HR team. Responsibilities also include reception coverage, data entry, and assisting with SharePoint site restructuring.

Détails du poste

Are you highly organized, detail-oriented, and someone who enjoys bringing order to information and processes? The Human Resources department is looking for an Administrative Support Assistant to provide administrative and operational support, with a primary focus on records management, archiving, document control, and file organization. In this role, you will support paper and electronic filing projects, SharePoint cleanup, and document retention activities to ensure information is accurate, accessible, and maintained in accordance with records management requirements. You will also provide general administrative support to the HR Operations team and assist with reception coverage as required This posting is for 1 temporary full-time position up to 9 months Key Responsibilities: * Organize, sort, scan, archive, and maintain paper and electronic records * Review files for accuracy, completeness, duplication, and appropriate classification * Support records retention, off-site storage, and disposal activities in accordance with corporate records management requirements * Maintain organized filing systems to ensure records can be easily located and retrieved * Assist with organizing and restructuring SharePoint sites, folders, and document libraries * Review and update file naming conventions, metadata, and folder structures * Identify records that may be redundant, outdated, or ready for archiving, seeking guidance as required * Provide administrative support to the HR Operations and administrative teams, including data entry, document production, meeting preparation, and records tracking * Provide reception coverage and respond to routine inquiries by phone, email, and in person * Direct visitors and inquiries to the appropriate staff member and receive and distribute mail, courier packages, and department deliveries Qualifications and Skills: * High school diploma * Administrative Assistant certificate, records management coursework, or related administrative training is considered an asset * Minimum of three years of related administrative support experience, preferably involving records management, filing systems, or document control * Experience organizing and maintaining paper and electronic records * Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint * Strong organizational skills with excellent attention to detail and accuracy * Ability to follow records retention and document management processes and procedures * Strong written and verbal communication skills * Ability to work independently, exercise sound judgment, and manage multiple priorities * Excellent customer service and interpersonal skills * Ability to handle confidential and sensitive information with discretion * Ability to occasionally lift and move file boxes and archived records Who We Are: Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability. Why Join Strathcona County: (depending on position) * Competitive salary and comprehensive benefits package, which includes: * Extended health and dental coverage * Health and wellness spending account * Life and disability insurance * Retirement and pension programs * Earned day off program * Employee and family assistance program * Commitment to employee development, through internal and external training and development opportunities * Well-being programs and a safety culture focused on physical and psychological health in the workplace Equivalencies of education and experience may be considered. This competition may be used to fill future vacancies for similar positions within the next 6 months. Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Ce que vous ferez

The Administrative Support Assistant will manage records, archiving, and document control while providing general administrative support to the HR team. Responsibilities also include reception coverage, data entry, and assisting with SharePoint site restructuring.

Exigences

Candidates must have a high school diploma and a minimum of three years of related administrative experience, preferably in records management. Proficiency in Microsoft 365 and strong organizational skills are essential for this role.

Avantages

• Extended health and dental coverage • Health and wellness spending account • Life and disability insurance • Retirement and pension programs • Earned day off program • Employee and family assistance program • Internal and external training and development opportunities • Well-being programs

Compétences indiquées

• Service à la clientèle · Souhaitée
• Microsoft 365 · Souhaitée
• Teams · Souhaitée
• Microsoft Excel · Souhaitée
• SharePoint · Souhaitée
• Saisie de données · Souhaitée
• Microsoft Word · Souhaitée
• Microsoft Outlook · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Records management
• Archiving
• Document control
• File organization
• Data entry
• Document production
• Meeting preparation
• Records tracking
• Reception coverage
• Microsoft 365
• Outlook
• Word
• Excel
• Teams
• SharePoint
• Customer service
• Document Management
• Administrative Support
• File Naming
• Accountability
• Organizational Skills
• HR Operations
• Document Control
• Microsoft Excel
• Customer Service
• Training And Development
• Data Entry
• Document Production
• Retention Period
• Records Management
• Interpersonal Communications
• Metadata
• Microsoft Outlook
• File Organization
• Restructuring (Business)
• Safety Culture
• Microsoft SharePoint
• Verbal Communication Skills
• Filing
• Detail Oriented
• Psychological Health

Domaines d’emploi

• Administrative
• Human Resources
• Government & Public Sector
• Administrative Support Assistant
• Human Resources Administrative Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping