Accounts Payable

Résumé du poste

The Accounts Payable Clerk is responsible for processing vendor invoices, managing payments, and maintaining accurate financial records. This role also supports month-end closing processes, ensures compliance with internal controls, and facilitates communication with vendors and internal departments.

Détails du poste

TITLE: ACCOUNTS PAYABLE CLERK POSITION CLOSE DATE: SEPTEMBER 18, 2026 LOCATION: BRANDON BASIC FUNCTION: THE ACCOUNTS PAYABLE ROLE IS RESPONSIBLE FOR PROCESSING AND MAINTAINING VENDOR INVOICES, PAYMENTS, AND EXPENSE RECORDS ACCURATELY AND EFFICIENTLY. REPORTING TO THE SENIOR MANAGER, ACCOUNTING & CONTROLLERSHIP, THIS POSITION ENSURES TIMELY DISBURSEMENTS, COMPLIANCE WITH INTERNAL CONTROLS, AND PROPER ACCOUNTING OF ALL PAYABLES-RELATED TRANSACTIONS. THE ACCOUNTS PAYABLE ROLE CONTRIBUTES TO THE FINANCIAL INTEGRITY OF SUNRISE CREDIT UNION BY MAINTAINING ACCURATE RECORDS, VERIFYING DOCUMENTATION, AND SUPPORTING INTERNAL REPORTING AND AUDIT REQUIREMENTS. THE POSITION PLAYS A KEY ROLE IN SUPPORTING SMOOTH DAILY OPERATIONS WITHIN THE FINANCE TEAM THROUGH ATTENTION TO DETAIL, ACCURACY, AND A STRONG SERVICE ORIENTATION. KEY RESPONSIBILITIES & DUTIES: Invoice Processing & Payment Management * Receive, verify, and process invoices in accordance with established policies and procedures. * Match invoices to purchase orders and supporting documentation to confirm accuracy and authorization. * Prepare payment batches, ensuring appropriate approvals are obtained prior to release. * Schedule and process payments via cheque, EFT, or online banking systems. * Ensure payments are made accurately and within vendor terms to maintain strong supplier relationships. Expense & Reconciliation Support * Reconcile vendor statements, identifying and resolving discrepancies properly. * Records and track recurring payments, fixed assets, prepayments, and accruals as required. * Support month-end and year-end closing processes by providing accounts payable reports and reconciliations. * Assist with the preparation of expense analyses and other accounting schedules. Compliance & Internal Controls * Ensure compliance with procurement, approval, and financial policies. * Maintain proper documentation and audit trails for all transactions. * Support internal and external audit requirements by organizing and providing supporting documents. * Identify potential control or process issues and recommend improvements. Vendor & Stakeholder Communication * Respond to inquiries from vendors and internal departments regarding payments and invoice status. * Collaborate with purchasing, operations, and finance teams to resolve discrepancies or delays. * Maintain positive and professional relationships with external suppliers and service providers. Reporting & Documentation * Prepare and maintain accurate accounts payable records, files, and reports. * Assist in maintaining the accounts payable ledger and updating vendor records in accounting systems. * Support Finance leadership in developing reports or dashboards related to payables. Continuous Improvement & Other Duties * Participate in initiatives to streamline the accounts payable process through automation and system optimization. * Support the Finance team in other operational accounting tasks as required. * Maintain confidentiality, professionalism, and adherence to Sunrise Credit Union's policies and values. EDUCATION & QUALIFICATIONS: * POST-SECONDARY DIPLOMA OR CERTIFICATE IN ACCOUNTING, BUSINESS ADMINISTRATION, OR RELATED DISCIPLINE. * 2-3 YEARS OF RELEVANT EXPERIENCE IN ACCOUNTS PAYABLE, BOOKKEEPING OR ACCOUNTING OPERATIONS. * Or an equivalent combination of education and experience. * Working knowledge of accounting principles, reconciliations, and financial documentation. * Proficiency in Microsoft Excel and accounting systems. * High attention to detail and strong organizational skills. Preferred: * Experience in a credit union, financial institution, or cooperative organization. * Familiarity with financial reporting systems or ERP software. * Understanding of GST/PST compliance and expense allocation practices. * Knowledge of accounts payable processes. * Knowledge of electronic payment systems and financial control frameworks. * Willingness to pursue accounting-related education or certification (e.g., CPA preparatory coursework). Core Skills and Competencies * Strong accuracy and attention to detail in processing payments. * Good organizational and time management abilities. * Excellent communication and interpersonal skills to liaise with vendors and internal departments. * Abilities to follow established procedures and meet deadlines. * Strong interpersonal and teamwork skills to collaborate within the Finance team. * Proficient computer skills including Excel and financial systems. * Critical thinking skills with the ability to evaluate complex situations and develop effective solutions. * Highly motivated self-starter with strong self-management and accountability; demonstrates initiative and acts proactively without the need for direction. * Advanced communication and interpersonal skills to foster collaboration and trust. * Experience supporting process improvements and system enhancements. * Familiarity with digital invoice management and automation tools. * Continuous improvement mindset and adaptability to new systems and processes. SUNRISE IS PROUD TO OFFER ONE OF THE MOST COMPREHENSIVE BENEFIT PROGRAMS; INDIVIDUALIZED TRAINING AND DEVELOPMENT PROGRAMS AND INCENTIVE PAY PLAN. WE THANK ALL APPLICANTS, BUT ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED.

Ce que vous ferez

The Accounts Payable Clerk is responsible for processing vendor invoices, managing payments, and maintaining accurate financial records. This role also supports month-end closing processes, ensures compliance with internal controls, and facilitates communication with vendors and internal departments.

Exigences

Candidates must possess a post-secondary diploma or certificate in accounting or business administration along with 2-3 years of relevant experience. Proficiency in Microsoft Excel and a strong understanding of accounting principles are required for this position.

Avantages

• Comprehensive benefit programs • Individualized training and development programs • Incentive pay plan

Compétences indiquées

• Gestion du temps · Souhaitée
• Financial Reporting · Souhaitée
• Souci du détail · Souhaitée
• Microsoft Excel · Souhaitée
• Critical Thinking · Souhaitée
• Saisie de données · Souhaitée
• Process Improvement · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Invoice processing
• Payment management
• Reconciliation
• Accounting principles
• Microsoft Excel
• Financial documentation
• Internal controls
• Vendor communication
• Data entry
• Time management
• Critical thinking
• Attention to detail
• Organizational skills
• Financial reporting
• Audit support
• Process improvement
• Invoice Matching
• Accounts Payable Processing
• Expense Analysis
• Internal Reporting
• Financial Controls
• Self-Starter
• Stakeholder Communications
• Accounting Operations
• Electronic Payment System
• Professionalism
• Accountability
• Financial Policy
• Organizational Skills
• Ability To Meet Deadlines
• System Optimization
• Self-Motivation
• Accounts Payable
• Accounting
• Bookkeeping
• Accounting Systems
• Accruals
• Adaptability
• Auditing
• Automation
• Financial Institution
• Business Administration
• Internal Controls
• Dashboard
• Management
• Customer Service
• Communication
• Procurement
• Computer Literacy
• Confidentiality

Domaines d’emploi

• Finance & Accounting
• Administrative
• Unclassified
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks