New Uni Grad - Executive Assistant

Our client, a Canadian-owned and operated wholesale food service company, is seeking a highly organized and resourceful Executive Assistant to provide direct support to the Chief Operating Officer (COO). This role calls for a proactive professional who thrives in a dynamic, fast-paced environment—someone skilled at anticipating needs, managing competing priorities, and maintaining exceptional attention to detail. The Executive Assistant will manage the COO’s day-to-day activities, including e-mail and calendar management, meeting preparation, information flow, and project coordination. Acting as a central point of contact, this person will play a vital role in enhancing executive productivity and communication across the organization. Key Responsibilities Manage the COO’s inbox and communications: monitor, prioritize, and respond to e-mails; draft correspondence; filter incoming requests and ensure timely follow-up. Own small to medium projects end to end, coordinating with other departments for updates. Build and edit presentations, reports, and documents to a professional standard, largely unsupervised. Get dropped into a department or project to investigate, gather facts, and report back with a recommendation. Maintain a dynamic executive calendar, schedule internal and external meetings, and coordinate logistics with precision. Prepare for meetings by assembling relevant materials, creating agendas, and recording key takeaways and action items. Support project management initiatives by tracking deliverables, coordinating cross-departmental activities, and ensuring timely execution of tasks. Maintain organized records, reports, and confidential files related to operations and strategic initiatives. Serve as a liaison between the COO and internal departments to streamline communication and ensure clarity on priorities. Conduct research, compile data, and prepare presentations or reports as needed. Coordinate travel arrangements, event logistics, and meeting accommodations when required. Uphold a high level of discretion with sensitive information, representing the COO with professionalism both internally and externally. Skills & Qualifications Completing of a University Degree ideally in Business, Economics, or related field. Exceptional organizational and time-management skills, with proven ability to prioritize and execute multiple tasks with accuracy. Proficiency in Microsoft Outlook, Teams, and Excel; strong aptitude for learning new systems, workflows, and digital tools. Excellent written and verbal communication skills with a professional, composed demeanor. Strong project coordination ability, including tracking deliverables, managing timelines, and following through on details. Comfortable operating in a high-volume, fast-paced environment with shifting priorities. Proven discretion and sound judgment in handling confidential information.

The Executive Assistant provides direct support to the COO by managing calendars, communications, and project coordination. They act as a central point of contact to enhance executive productivity and streamline communication across the organization.

Candidates must have a university degree, preferably in Business or Economics, and proficiency in Microsoft Office tools. Strong organizational skills, discretion, and the ability to operate in a fast-paced environment are essential.

• Gestion du tempsSouhaitée
• Sens de l’organisationSouhaitée
• Microsoft ExcelSouhaitée
• Gestion de projetSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Email Management
• Project Coordination
• Executive Support
• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Written Communication
• Verbal Communication
• Time Management
• Research
• Report Preparation
• Discretion
• Organization
• Meeting Coordination
• Information Flow

• Administrative
• Management & Leadership
• Food & Beverage
• Retail
• Logistics

Formation minimale

Baccalauréat

Expérience minimale

0+ ans

Postuler avant le

19 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level

Mode de candidature

La candidature directe est offerte