Project Administrator

A Taleo client is seeking an experienced Project Administrator to provide administrative, financial, procurement, contractor lifecycle, and governance support across its Capital Project Delivery portfolio. This role will help Program Managers and Project Managers remain focused on project execution by coordinating operational activities, procurement processes, reporting, documentation, and governance requirements. Key Responsibilities Manage the end-to-end purchase requisition and purchase order process, ensuring requests are created, approved, and converted into purchase orders in a timely manner. Coordinate contractor onboarding, offboarding, contract extensions, access requests, and related administrative activities. Maintain contractor tracking databases, resource forecasts, and workforce planning records. Coordinate approvals, signatures, and workflow routing to support project and operational requirements. Monitor vendor invoices, purchase order usage, and related financial tracking activities. Maintain project documentation repositories and ensure records are accurate, organized, and up to date. Schedule meetings, coordinate logistics, and prepare meeting materials. Maintain action, decision, risk, and issue logs to support project governance and accountability. Prepare portfolio status reports, resource reports, dashboards, and other management reporting materials. Support PMO governance processes, audits, and compliance requirements. Administer SharePoint sites and maintain effective project records and information management practices. Qualifications Diploma or degree in Business Administration, Project Management, Accounting, Supply Chain Management, or a related field. An equivalent combination of education and experience will be considered. Minimum of three years of experience in a Project Administrator, PMO Administrator, Project Support, Administrative Coordinator, Procurement Coordinator, or similar role. Experience supporting multiple projects or portfolios within a PMO, IT, engineering, utilities, or capital project environment. Experience processing purchase requisitions, invoices, purchase orders, and vendor documentation. Experience coordinating contractor onboarding, offboarding, contract extensions, and access requests. Experience maintaining project documentation, SharePoint sites, trackers, and reporting materials. Technical Skills Advanced Microsoft Excel skills, including formulas, PivotTables, filtering, and reporting. Strong proficiency with Microsoft 365, including Outlook, Teams, SharePoint, Word, and PowerPoint. Experience with SAP or a similar procurement and workflow management system. Experience maintaining tracking logs, dashboards, and administrative reports. Key Competencies Exceptional organizational skills and attention to detail. Ability to manage high volumes of transactions and competing priorities. Strong written and verbal communication skills. Ability to work independently with minimal supervision. Strong customer service and stakeholder management skills. Ability to handle confidential and sensitive information appropriately. Process-oriented mindset with a focus on accuracy, efficiency, and continuous improvement. Nice to Have CAPM certification. Experience directly supporting Project Managers, Program Managers, or a PMO. Basic understanding of project management principles and governance practices.

The Project Administrator will manage the purchase requisition and order process, coordinate contractor activities, and maintain project documentation. They will also prepare status reports and support PMO governance processes.

Candidates should have a diploma or degree in a relevant field and a minimum of three years of experience in a similar role. Experience with procurement processes and project documentation is essential.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project Administration
• Procurement
• Financial Tracking
• Documentation Management
• Vendor Management
• Microsoft Excel
• Microsoft 365
• SAP
• SharePoint
• Organizational Skills
• Communication Skills
• Customer Service
• Stakeholder Management
• Governance
• Action Logs
• Reporting

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

11 janv. 2027