Field Operations Coordinator

Position Summary The Field Operations Coordinator (6 months contract) provides day-to-day administrative support for trade recruiting activities, workforce scheduling, timecard/payroll tracking and general office operations. This role acts as a central point of contact for field staff and tradespeople, ensuring smooth coordination between recruiting, scheduling, and operations. Key Responsibilities Customer Service Serve as the first point of contact for customer inquiries by phone and email, providing professional and timely support. Coordinate and schedule customer appointments, pre-inspections, and follow-up visits with project managers and field teams. Communicate project updates, appointment confirmations, delays, and schedule changes to customers. Respond to customer questions and concerns, escalating complex issues to the appropriate Project Manager or Operations team when required. Maintain accurate records of customer interactions, requests and resolutions. Trade Recruiting Support Post job openings for tradespeople/skilled labour and screen incoming applications Coordinate interview scheduling between candidates and PM’s. Maintain candidate tracking sheets/records Support onboarding paperwork for new hires (certifications, tickets, safety training records) Scheduling Build and maintain daily/weekly schedules for tradespeople across job sites Communicate schedule changes to crews, project managers and clients Track availability, time-off requests and shift coverage gaps Coordinate with project managers on staffing needs Coordinate and book pre inspects with clients Timecard and Task Tracking Collect, review, and reconcile timecards from field staff Flag discrepancies (overtime, incomplete entries) before payroll submission Maintain task/project tracking logs (assignments, completion status, follow-ups) Generate basic reports on hours worked, attendance, and task status General Administrative Support Answer phones, emails and general inquiries Maintain filing systems (digital and physical) for HR, safety and project documents Order office/site supplies as needed Support other administrative tasks as assigned (data entry, correspondence, meeting coordination) Qualifications High school diploma required; post-secondary in business admin or HR an asset 2–3 years' experience in an administrative or coordinator role (construction/trades industry experience preferred) Strong organizational skills and attention to detail Comfortable with scheduling software, spreadsheets (Excel/Google Sheets), and basic HR/payroll systems Good communication skills, will interact regularly with tradespeople, supervisors and candidates Ability to multitask and prioritize in a fast-paced environment Core Competencies Organization and time management Communication (written and verbal) Discretion/confidentiality (handling personnel and payroll info) Problem-solving under time pressure

The Field Operations Coordinator provides administrative support for trade recruiting, workforce scheduling, and general office operations. This role ensures smooth coordination between recruiting, scheduling, and operations while serving as a point of contact for field staff and tradespeople.

A high school diploma is required, with a preference for post-secondary education in business administration or HR. Candidates should have 2-3 years of experience in an administrative or coordinator role, preferably in the construction or trades industry.

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Customer Service
• Scheduling
• Time Management
• Communication
• Problem-Solving
• Organizational Skills
• Attention to Detail
• Data Entry
• Payroll Tracking
• Recruiting
• Onboarding
• Record Keeping
• Microsoft Excel
• Google Sheets
• HR Systems
• Administrative Support

• Administrative
• Customer Service & Support
• Construction
• Human Resources
• Management & Leadership

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

13 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate

Mode de candidature

La candidature directe est offerte