Clerk - Accounts Payable

Job Description Clerk - Accounts Payable Competition Number: 26/163 Posting Scope: Internal / External Posted Date: September 3, 2026 Closing Date: September 17, 2026, 4:30 PM PST Department: Finance Work schedule: Monday to Friday (35 hour work week) – Continuous (Full-Time) Salary: $38.18 per hour, Pay Grade 8 Job Code: 4080 Employee Group: This is a CUPE Local 50 position Number of Vacancies: 1 WORK FROM HOME The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction. FLEX The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change. POSITION FUNCTION Perform clerical and accounting functions related to accounts payable. KEY DUTIES Process accounts payable invoices for payment by matching and verifying with purchase orders, requisitions and packing slips; process employee expense claims; process cheque requisitions; verify for compliance with purchasing and accounts payable policies; calculate, maintain and reconcile standard contract hold-backs, discounts, travel advances, sales tax, rebates and credits; check and verify vendors’ monthly summary statements. Resolve account, authorization, policy and purchase order discrepancies with buyers, City departments and vendors; provide account and invoice information and summaries to various City departments on request; liaise with buyers and City departments regarding contract extensions or items going to tender; prepare reports and spreadsheets for financial analysis and reconciliations as required. Prioritize and process completed invoices and credit notes for payment; obtain pre-approval for regular monthly services and leases; maintain records by vendor and process automatic payments; prepare and process batches; prepare and process weekly cheque/electronic funds transfer payments; process remittance of sales tax and carbon tax payable. Perform other functions such as maintaining appropriate records and filing. Respond to enquiries from staff, user departments, customers, vendors and outside agencies relating to the purchasing card program, damage deposit refunds, payment of accounts, provide guidance to user departments on the financial system and related processes as they relate to accounts payable. Perform related duties where qualified. INDEPENDENCE Work is performed according to established policies and procedures and is reviewed upon completion. Deviations from accounts payable policy or problems with work volume are referred to supervisor. WORKING CONDITIONS Physical Effort: Touch keying on calculator. (often) Sit with arms unsupported while keyboarding. (occasional) Mental Effort: Short periods of intense concentration while processing invoices. (frequent) Meet payment deadlines. (frequent) Visual/Auditory Effort: Focus on a variety of source data and computer for short periods. (frequent) Work Environment: Office. KEY SKILLS AND ABILITIES Organize and prioritize work. Working level operation of current City related specialty software. Use calculators with speed and accuracy. Process a variety of invoices and requisitions. Maintain accurate records. Provide technical guidance and advice to user departments. Establish and maintain effective working relationships. Deal effectively with the public and outside agencies. QUALIFICATIONS Formal Education, Training and Occupational Certification: High school graduation. First level CGA program or CMA/CA equivalent. (1 year) Experience: 1 year of related experience. or an equivalent combination of education and experience. OTHER: May be requested to substitute in a more senior position. To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume. The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process. If you require assistance, please email us at [email protected].

The clerk is responsible for processing accounts payable invoices, verifying compliance with policies, and reconciling financial records. They also provide guidance to departments and resolve discrepancies with vendors and internal staff.

The position requires high school graduation and a first-level CGA program or equivalent certification. Candidates must also have at least one year of related experience or an equivalent combination of education and experience.

• Hybrid work arrangement • Modified work week • Flex day off

• Gestion du tempsSouhaitée
• Résolution de problèmesSouhaitée
• Souci du détailSouhaitée
• record keepingSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée
• Analyse financièreSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts payable
• Invoice processing
• Reconciliation
• Financial analysis
• Data entry
• Record keeping
• Communication
• Problem solving
• Time management
• Attention to detail
• Calculator operation
• Software proficiency
• Report Writing
• Accounts Payable Processing
• Calculators
• Procurement Cards
• Accounts Payable
• Accounting
• Calculations
• Spreadsheets
• Clerical Works
• Discounts And Allowances
• Finance
• Financial Systems
• Financial Analysis
• Sales Tax
• Invoicing
• Keys And Locks
• Purchasing
• Remittance
• Filing

• Finance & Accounting
• Administrative
• Government & Public Sector
• Accounts Payable Accounting Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Postuler avant le

17 sept. 2026

Langue de l’offre

anglais

Heures de travail

35 heures par semaine