Procurement Specialist

Résumé du poste

The Procurement Specialist leads end-to-end competitive procurement processes, including preparing bid documents and analyzing submissions. They also provide expert advice to departments on procurement strategies and maintain vendor and contract records within the e-procurement system.

Détails du poste

Department Finance Job Type Regular Number of Positions 1 Affiliation Non-Union Compensation Range $45.34 - $48.04 Job Summary Reporting to the Manager of Procurement, the Procurement Specialist is responsible for providing professional expertise and advice on all procurement activities, including the review of client specifications and requirements in order to prepare, process and issue non-proprietary Bid Documents with a focus on procuring through best practices with the absolute highest value and quality Good/Services, in an e-procurement environment. Job Duties Include The following responsibilities and duties of this position include but are not limited to: Lead end‑to‑end competitive procurement: prepare, issue, open, analyze, and recommend awards for bid documents. Advise departments on optimal procurement and bid strategies; conduct needs assessments and develop complete bid packages (specifications, terms, instructions, special provisions). Manage eBidding processes, including issuing documents, responding to bidder inquiries, and releasing addenda. Evaluate bid submissions for accuracy, completeness, and compliance with all requirements. Provide guidance and ensure compliance on Procurement Bylaw, policies, procedures, contract management, vendor management, and related issues. Provide advice to internal clients, recommending appropriate procurement methods based on value, urgency, and commodity type. Recommend improvements to enhance efficiency and modernize processes. Set up vendors, items, and contracts in JD Edwards (VOR/VIP) and maintain contract pricing for new and renewed agreements. Maintain vendor records; support clients with purchase order and system troubleshooting. Qualifications/Skills Minimum 3-year post-secondary diploma or degree in Business Administration, or an acceptable equivalent discipline. Holds professionally recognized Procurement designation Certified Professional Public Buyer (CPPB); Certified Procurement Professional (NIGP-CPP); or Certified Supply Chain Management Professional (NISCL or CSCMP), in good standing with the applicable governing body. Minimum 5 years of relevant procurement experience, ideally in a municipal or public sector environment or other procurement experience with public sector training. Experience managing small to large procurement projects. Experience tendering construction projects is considered an asset. Experience in Bid Document administration, vendor performance administration, conflict resolution, good understanding and thorough knowledge of legislation that pertains to the Procurement function to ensure compliance. Strong knowledge and experience with contract law, sureties and contractual language related to creating and managing bid documentation (RFT, RFQ, RFP, RFI). Excellent analytical skills to identify procurement efficiencies and cost‑saving opportunities. Lean training would be an asset. Excellent communication skills, with the ability to communicate effectively (oral and written) with the staff at all levels and the public. Strong interpersonal skills, demonstrating professionalism, collaboration, tact, and diplomacy when supporting staff or vendors. Advanced or Intermediate proficiency in technology including Microsoft 365 (Outlook, Word, Excel, PowerPoint). What is Offered to Staff Compensation: We offer competitive pay that reflects the responsibilities of the position. Hours of Work: This is a unionized full-time position that works 35 hours per week. The hours of work are Monday to Friday from 8:30 a.m. - 4:30 p.m. Benefits: The Town offers full-time staff a comprehensive benefit package with paid sick and vacation leave; Parental Leave Top-up; Employee & Family Service Program; Health & Wellness Program; Town of Ajax Fitness Centre membership; plus a defined benefits pension (OMERS pension - https://www.omers.com/). Hybrid Work Environment: A flexible work arrangement, including the option to partially work from home is currently a possibility with this position, and can be discussed during the interview process. How to Apply If this opportunity matches your interest and experience, please click the “Apply” button above and apply by 11:59 p.m. on the closing date: September 30, 2026 Vacancy Statement All job postings issued by the Town of Ajax are intended to fill existing vacant positions unless otherwise stated. Are you a current Town of Ajax employee? If you are a current Town of Ajax, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant. Equal Opportunity Employer The Town of Ajax is committed to employment equity and building a workplace where all employees feel valued, respected and supported. We welcome applications from candidates of all backgrounds, especially those who have been historically excluded, including Black and Indigenous people, racialized communities, disabled persons, 2SLGBTQIA+ individuals, and others facing systemic inequities. If selected for an interview, you will be provided with an opportunity to indicate your access needs. We are committed to ensuring an accessible and respectful hiring process. If you would like to request content in an alternate format, please contact Human Resources by emailing [email protected]. Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted. Artificial Intelligence (AI) We utilize AI solely for the purpose of anonymizing the application process to help ensure fairness and equity. Please note that AI is not used to screen candidates or make decisions regarding their suitability for any role.

Ce que vous ferez

The Procurement Specialist leads end-to-end competitive procurement processes, including preparing bid documents and analyzing submissions. They also provide expert advice to departments on procurement strategies and maintain vendor and contract records within the e-procurement system.

Exigences

Candidates must hold a minimum 3-year post-secondary diploma or degree in Business Administration and a recognized procurement designation. At least 5 years of relevant procurement experience, preferably in the public sector, is required along with strong knowledge of contract law and bid documentation.

Avantages

• Paid sick leave • Vacation leave • Parental leave top-up • Employee and family service program • Health and wellness program • Fitness centre membership • Defined benefits pension

Compétences indiquées

• Microsoft 365 · Souhaitée
• interpersonal skills · Souhaitée
• Compliance · Souhaitée
• Communication Skills · Souhaitée
• Conflict Resolution · Souhaitée
• Procurement · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Procurement
• Bid document administration
• Contract management
• Vendor management
• E-procurement
• Needs assessment
• Bid strategy
• Compliance
• Contract law
• Analytical skills
• Communication skills
• Interpersonal skills
• Microsoft 365
• JD Edwards
• Conflict resolution
• Employment Equity
• Tactfulness
• Contract Law
• Professionalism
• Diplomacy
• Needs Assessment
• Analytical Skills
• Microsoft Access
• Microsoft Excel
• Artificial Intelligence
• Asynchronous Javascript and XML (AJAX)
• Business Administration
• Certified Professional Public Buyer
• Communication
• Conflict Resolution
• Contract Management
• Finance
• Interpersonal Communications
• Microsoft Outlook
• Microsoft PowerPoint
• Purchasing
• Request For Proposal
• Supply Chain Management
• Troubleshooting (Problem Solving)
• Vendor Management

Domaines d’emploi

• Finance & Accounting
• Government & Public Sector
• Administrative
• Management & Leadership
• Procurement Specialist
• Procurement / Sourcing Specialist
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents