Executive Assistant

Executive Assistant Vancouver, BC | Full-time | In-office Our client is a well-established and growing investment and professional services firm with operations across Vancouver, Calgary, and Ontario. We are seeking a proactive and personable Executive Assistant to support senior leadership and ensure smooth day-to-day office operations in their Vancouver office. This is a high-impact role with the potential to become permanent for the right individual. What You Will Be Doing: Provide executive and administrative support to senior partners, including calendar management and light travel coordination Manage the flow of people, meetings, and daily office logistics Oversee boardroom scheduling, office supplies, and general premises coordination Coordinate team events, client events, and internal celebrations (birthdays, holidays, and special occasions) Support recruiting coordination and ad hoc administrative projects Assist with assembling regulatory and client-related information as required Act as a professional and welcoming point of contact for internal and external stakeholders What We’re Looking For Proven experience in an Executive Assistant, Office Manager, or senior administrative support role Exceptional organizational skills and the ability to manage competing priorities with confidence High level of discretion and comfort supporting senior leadership Proactive, solution-oriented mindset with strong attention to detail Experience in professional services, finance, hospitality, or a similar environment is an asset Perks and Benefits Competitive hourly rate of $60K to $80K, depending on experience Collaborative, social, and professional office culture A firm that values long-term tenure, cultural alignment, and employee contributions Why Join? This is an opportunity to join a firm where relationships matter, people stay long-term, and your work is highly visible and appreciated. If you enjoy supporting high-performing professionals, bringing order to complexity, and being part of a team that values both excellence and culture, we’d love to hear from you. Apply now! ABOUT US: TPD is a leading workforce solutions provider with a mission to help individuals succeed by providing access to opportunities in jobs, careers, and professional development. A niche provider serving North America, specializing in placing both corporate and skilled talent within the Manufacturing, Semiconductor, and Mining industries. Whether you seek flexible or permanent positions, we assist in starting, changing, or advancing careers in a way that aligns with your goals. We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Provide high-level administrative and executive support to senior partners, including calendar and travel management. Oversee daily office operations, boardroom logistics, and the coordination of team and client events.

Proven experience as an Executive Assistant or Office Manager, preferably within professional services, finance, or hospitality. Requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with discretion.

• Competitive hourly rate of $60K to $80K • Collaborative, social, and professional office culture

• Résolution de problèmesSouhaitée
• Souci du détailSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Travel Coordination
• Office Logistics
• Boardroom Scheduling
• Event Coordination
• Recruiting Coordination
• Administrative Support
• Stakeholder Management
• Organizational Skills
• Discretion
• Attention To Detail
• Problem Solving

• Administrative
• Finance & Accounting
• Management & Leadership
• Consulting

Expérience minimale

2+ ans

Postuler avant le

24 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Not Applicable

Mode de candidature

La candidature directe est offerte