Office & Project Administrator

Summary: TriForce General Contracting is a leader in the construction industry, specializing in commercial, industrial, and residential projects. We pride ourselves on delivering successful, innovative solutions through a comprehensive suite of management services tailored to each client’s unique needs. Our experienced team brings together expertise in construction, engineering, and design to ensure projects are delivered on time and within budget, while upholding the highest standards of quality and safety. About the Role: We are seeking a highly organized and detail-oriented Office & Project Administrator to support our project management team and day-to-day office operations. This role is best suited for a strong administrative professional who thrives in a structured, fast-paced environment. The position is primarily administrative in nature, supporting project teams through coordination, documentation, and process management, while also assisting with general office operations. Key Responsibilities: · Ensure project and office documentation follows company processes and record-keeping standards · Provide administrative support to Project Managers and project teams · Assist with project documentation, including contracts, tracking documents, and routine reports · Coordinate schedules, meetings, and communications with internal teams and external stakeholders · Maintain accurate and up-to-date project files and records · Manage office supply inventory, including monitoring stock levels, placing orders, and coordinating with vendors · Track company subscriptions, including renewals, records, and usage, and flag any cost or renewal concerns to the appropriate team member. · Assist with project file openings, bid preparation, and proposal documentation · Assist with invoicing, purchase orders, and basic budget tracking · Use internal systems and tools to support project documentation, file organization, RFIs, submittals, and related records · Proactively maintains organized, accurate, and audit-ready project and office records Qualifications: · 1–3 years of experience in an administrative, office support, project administration, or coordination role · Post-secondary education in business administration, office administration, construction administration, or a related field considered an asset · Demonstrated ability to learn and work within new systems, software, and administrative tools · Strong organizational and time management skills with the ability to prioritize effectively · Excellent written and verbal communication skills · Proficiency in Microsoft Office Suite (Excel, Word, Outlook) · High attention to detail and accuracy Nice to Have: · Experience with Procore or similar construction/project management software · Prior experience in construction or another project-based environment What We Offer: · Opportunity to work on diverse and innovative construction projects · Collaborative team environment with experienced industry professionals · Health Spending Account · Free on-site parking · Hybrid work flexibility upon successful completion of probation and training period · Salary: $48,000.00 – 60,000.00 per annum In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available throughout the recruitment and selection process. Applicants are encouraged to make their needs known in advance, and we will work with all applicants to meet their accessibility requirements.

The Office & Project Administrator will support project management teams and day-to-day office operations through coordination, documentation, and process management. This role includes maintaining project files, assisting with invoicing, and ensuring compliance with company documentation standards.

Candidates should have 1-3 years of experience in an administrative or project coordination role, with a preference for post-secondary education in a related field. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are essential.

• Health Spending Account • Free On-Site Parking • Hybrid Work Flexibility

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Organizational Skills
• Time Management
• Communication Skills
• Microsoft Office Suite
• Attention to Detail
• Project Administration
• Documentation Management
• Office Operations
• Vendor Coordination
• Budget Tracking
• Contract Management
• Meeting Coordination
• File Organization
• Invoicing
• Process Management
• RFI Management

• Administrative
• Construction
• Management & Leadership

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Postuler avant le

13 janv. 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level

Mode de candidature

La candidature directe est offerte