Accounting Administrator

Who we are? The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP). What is the project? The Ontario Line (“OL”) is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consist of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground Station Contract (“PTUS”), with supporting Early Works. What is the Opportunity? The Accounting Administrator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting, reporting and financial support to key internal and external stakeholders in an accurate, timely and efficient manner. Responsibilities: Perform full end-to-end accounts payable processing in the accounting system, including invoice entry, matching, approval verification, and payment processing. Review, validate and record vendor invoices for accuracy, approvals, coding, and compliance. Manage the AP inbox and delegate inquiries to appropriate team members when needed. Deal with vendor enquiries related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary. Reconcile vendor statements regularly. Ensure all payments are properly supported and approved in line with payment policies and procedures. Proactively track PO spending for assigned vendors, resolve PO discrepancies in collaboration with the Procurement team, and address issues that may impact timely invoice processing. Liaise with purchase requestors to facilitate change orders as needed. Maintenance of operational and associated company cost tracking, coding, and recording in the general ledger and related systems/processes. Collaborate with internal stakeholders to resolve purchase order, invoice coding, and cost allocation matters. As required, assist with other duties as assigned by Accounting Manager. Required Skills and Competencies Minimum 2+ years of AP experience, preferably AP experiences on infrastructure projects. Diploma in accounting, finance, commerce or related field, bachelor's degree preferred. Proven experience processing a high volume of invoices. Experience with SEO and SAP is an asset. Strong proficiency in Microsoft Office, particularly Excel, including pivot tables and lookup functions. High attention to detail with the ability to self-audit work and identify discrepancies. Strong written and verbal communication skills for interacting with vendors and internal stakeholders. Demonstrated ability to work respectfully and professionally within a team. Ability to work in a fast-paced environment.

The Accounting Administrator is responsible for providing administrative support to the Finance team, including full end-to-end accounts payable processing and managing vendor inquiries. The role involves ensuring accurate and timely financial support to stakeholders.

Candidates should have a minimum of 2 years of accounts payable experience, preferably in infrastructure projects, and a diploma in accounting or a related field. Strong proficiency in Microsoft Office, particularly Excel, and attention to detail are essential.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts Payable
• Invoice Processing
• Vendor Management
• Reconciliation
• Microsoft Office
• Excel
• Attention to Detail
• Communication Skills
• Teamwork
• Problem Solving

• Finance & Accounting
• Construction
• Administrative

Formation minimale

Diplôme collégial

Expérience minimale

2+ ans

Postuler avant le

14 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate

Mode de candidature

La candidature directe est offerte