Purchasing Assistant

Résumé du poste

The Purchasing Assistant supports the procurement team by managing purchase orders, coordinating material deliveries, and maintaining accurate supplier records. They also assist with invoice reconciliation, vendor communication, and the tracking of equipment rentals and consumables.

Détails du poste

Why True Mechanical? True Mechanical is one of BC’s largest full-service, self-performing mechanical contractors. We specialize in designing and installing plumbing and HVAC mechanical systems of varying complexities for commercial, residential, institutional, industrial, and retrofit projects. At TRUE, we are proudly people-first. We believe in doing what’s right—for our clients, our teams, and our communities. We build systems with precision, and we build teams with heart. That’s what it means to Make It Happen. We are also proud to be recognized as a Great Place to Work® Certified company for 2025–2026 and one of Canada’s Best Workplaces in Real Estate & Construction 2025-2026, a testament to our strong culture of trust, connection, and performance. Compensation & Benefits We are proud to provide a competitive and comprehensive compensation package to our team. Your first day at True Mechanical includes a comprehensive onboarding experience designed to help you build connections and set you up for success. Our team members enjoy: 100% employer-paid extended health and dental coverage Company RRSP program Life insurance, short-term disability, and long-term disability coverage Ongoing training and professional development opportunities Team-building events and employee appreciation activities Company merchandise and branded gear Industry events and networking opportunities A collaborative, supportive, and people-first culture Opportunities for career growth and advancement At True Mechanical, we don’t just build mechanical systems—we build careers. We invest in our people and provide the tools, training, and support needed to help employees grow professionally and personally. If you’re looking for a company that values teamwork, accountability, innovation, and continuous improvement, we’d love to hear from you. The Opportunity True Mechanical is looking to hire a Construction Designer to join our Puchasing Team. The Purchasing Assistant supports the Purchaser with the day-to-day coordination and administration of purchasing, material orders, rentals, supplier information and deliveries. The role helps ensure materials and equipment are ordered accurately, purchase information is kept current, and project teams receive what they need when they need it. (this is loose!) Role & Responsibilities Purchasing & Purchase Orders Prepare and process purchase orders as directed by the Purchaser. Obtain supplier quotes and assist with price comparisons for materials, tools and consumables. Place routine material and consumable orders within established purchasing processes and approved suppliers. Confirm pricing, quantities, availability and delivery dates with suppliers. Maintain accurate purchasing records and supporting documentation. Order & Delivery Coordination Track outstanding purchase orders and follow up with suppliers on order status. Coordinate delivery information with project teams and job sites. Follow up on backorders, shortages, incorrect shipments and delivery discrepancies. Communicate changes or potential delivery issues to the Purchaser and appropriate project team. Invoice & PO Support Assist with matching supplier invoices to purchase orders and receiving information. Identify pricing, quantity or delivery discrepancies for review by the Purchaser. Follow up with suppliers to obtain credits, corrected invoices or supporting documentation as required. Vendor & Pricing Administration Maintain current supplier contact information, price lists and purchasing records. Assist the Purchaser with semi-annual price comparisons of key product lines. Collect information required for supplier rebate programs. Support vendor meetings and maintain records of agreed pricing and purchasing arrangements. Rentals, Tools & Consumables Arrange routine equipment and tool rentals as directed and track return dates. Follow up with project teams to ensure rentals are returned promptly when no longer required. Assist with purchasing stocked consumables, tools and equipment. Coordinate with Tools & Deliveries regarding material/tool availability and site requirements. General Purchasing Support Monitor purchasing requests and assist in prioritizing urgent project requirements. Maintain purchasing logs and other tracking systems. Work closely with Project Managers, Project Coordinators, Forepersons, VDC, Prefab, Accounting and Tools & Deliveries. Provide administrative and coordination support to the Purchaser as required. Qualified candidates will be offered a competitive compensation package and enjoy a fast-paced work environment with a culture-driven and progressive group of people.

Ce que vous ferez

The Purchasing Assistant supports the procurement team by managing purchase orders, coordinating material deliveries, and maintaining accurate supplier records. They also assist with invoice reconciliation, vendor communication, and the tracking of equipment rentals and consumables.

Exigences

The role requires strong administrative and coordination skills to manage purchasing logs and ensure project teams receive necessary materials on time. Candidates should be detail-oriented with the ability to communicate effectively with suppliers and internal project stakeholders.

Avantages

• Extended health coverage • Dental coverage • Company RRSP program • Life insurance • Short-term disability coverage • Long-term disability coverage • Professional development opportunities • Team-building events • Employee appreciation activities

Compétences indiquées

• Administrative Support · Souhaitée
• record keeping · Souhaitée
• Communication · Souhaitée
• Saisie de données · Souhaitée
• Gestion des stocks · Souhaitée
• Procurement · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Purchasing
• Purchase orders
• Inventory management
• Vendor management
• Invoice processing
• Supply chain coordination
• Data entry
• Communication
• Administrative support
• Procurement
• Logistics coordination
• Price comparison
• Record keeping
• Accountability
• Information Gathering
• Accounting
• HVAC
• Construction
• Continuous Improvement Process
• Innovation
• Plumbing
• Invoicing
• Project Management
• Mechanical Systems
• Merchandising
• Real Estate
• Retrofitting
• Team Building
• Coordinating
• Teamwork

Domaines d’emploi

• Construction
• Administrative
• Logistics
• Purchasing Assistant
• Buyers
• Procurement Clerks