Payroll Administrator

Prepare bi-weekly payroll with accuracy and attention to timeliness, approved by the Manager, Finance and Accounting. Process new hires, terminations, leaves of absence, promotions, and salary adjustments. Prepare and submit all payroll filings, including annual T4s and T4 Summary, Relevé 1 and all relevant statutory remittance filings. Administer employee benefit programs, including health, dental, life insurance, disability, pension, and RRSP. Reconcile monthly benefit invoices and ensure accurate billing. Assist employees with benefit inquiries and claims-related issues. Maintain records related to employee payroll, benefits, and pension plans. Support annual benefits renewals and communication of plan changes. Coordinate and submit pension annual reporting with FSRA. Prepare and review T4A receipting for taxable athlete payments. Propose and implement process improvements to streamline the flow of information regarding employee changes impacting payroll. Maintain knowledge of changes to relevant payroll regulations. Track payroll expenditures to budget, provide commentary on variances between actual and budget and prepare summary for reporting to the Human Resources Committee. Support the annual and quadrennial payroll and benefits budgeting by providing data for financial planning and forecasting. Maintain confidentiality of employee payroll and benefits information. General Accounting:Prepare and record journal entries including analysis and preparation of year-end accruals. Prepare and maintain assigned payroll balance sheet account reconciliations Adhere to month-end close deadlines and participate in month-end discussions Track expenses and preparing billing request for third party organization Support internal and external audits by providing payroll and benefits documentation. ----- DISCLAIMERS ----- This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [email protected] . Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

The role involves managing bi-weekly payroll, statutory filings, and the administration of employee benefit and pension programs. It also includes general accounting tasks such as journal entries, balance sheet reconciliations, and budget tracking.

Candidates must reside in the Greater Toronto Area and be legally permitted to work in Canada. The role requires expertise in payroll regulations, benefits administration, and financial reporting.

• Medical Insurance • Dental Insurance • Vision Insurance • Retirement Plan

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll Administration
• Benefits Administration
• Statutory Remittance
• T4 and Relevé 1 Filing
• Account Reconciliation
• Budgeting and Forecasting
• Journal Entries
• Pension Reporting
• Compliance
• Financial Reporting
• Audit Support
• Confidentiality

• Finance & Accounting
• Human Resources
• Administrative

Expérience minimale

2+ ans

Postuler avant le

3 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate

Mode de candidature

La candidature directe est offerte