Human Resources Assistant

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39) With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x ʷ məθk ʷ əy ̓ əm (Musqueam), S ḵ wx ̱ w ú 7mesh Ú xwumixw (Squamish) Nation, and səlilwəta ɬ (Tsleil-Waututh) Nation. At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education. Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences, and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/. THE OPPORTUNITY: HUMAN RESOURCES ASSISTANT Build your skills and expand your HR repertoire as a member of our Staffing team. Reporting to the Manager - Staffing, you will be an important team member performing administrative support for the district’s Staffing team. RESPONSIBILITIES Supporting the Staffing team Performing search functions and data entry in PeopleSoft and other platforms Administering assessments as required Generating and updating job postings as required Maintaining committee minutes Preparing and processing correspondence, including forms, memos, emails, appointment letters, etc. Distributing and following up on employee performance reviews Maintaining employee files/records both manually and via PeopleSoft and other platforms Assisting with various activities, events, meetings and projects as required Ensuring the appropriate preparation, completion, distribution and filing of Employee Services documentation Handling inquiries regarding Employee Services procedures, policy, regulations, and the collective agreements of various employee groups Assuming other related duties and responsibilities as assigned EDUCATION AND EXPERIENCE One (1) year of post-secondary education in Human Resources or Business Administration plus a minimum 1 year of administrative experience, preferably within the Human Resources field QUALIFICATIONS Outstanding organizational skills, accuracy, and attention to detail Excellent interpersonal skills and demonstrable ability to work with colleagues and employees from throughout the organization in a positive and solutions-oriented manner Excellent written and verbal communication skills Intermediate MS Office Skills (e.g., Word, Excel, Team, Sharepoint) Work independently and effectively in a high-paced, open-office environment. Ability to establish and maintain effective working relationships with individuals throughout the organization Ability to work both independently and in a team environment Demonstrate tactfulness sensitivity, professionalism and the ability to maintain confidentiality at all times Demonstrate flexibility with respect to juggling and meeting priorities, work schedule, etc. Good research skills and the ability to compile and summarize information received PeopleSoft experience an asset COMPENSATION The salary for this position is $71,633 to 84,274 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, Gratuity, and potential Compensatory time. This position is 100% in-person/in-office at the VSB Education Centre (1580 West Broadway) TO APPLY To be considered for this position, please apply via makeafuture.ca and include a cover letter and resume along with your application. The closing date for this competition is Wednesday, August 12 at 4:30 pm. Create a profile on Make a Future Click "Apply Now" under Management positions Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references. Answer the job posting questions Once your application has been submitted you will receive a confirmation email. Due to the confidentiality of the interview process and the high volume of applications, we do not provide feedback, notify unsuccessful applicants or respond to inquiries regarding the status of an application. We will contact applicants directly if we are interested in moving forward or if an application requires additional information. Additional Information for Applicants: As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [email protected].

The Human Resources Assistant provides administrative support to the Staffing team, including data entry in PeopleSoft and managing job postings. They are responsible for maintaining employee records, processing correspondence, and handling inquiries regarding employee services and collective agreements.

Candidates must have one year of post-secondary education in Human Resources or Business Administration and at least one year of administrative experience. Proficiency in MS Office is required, and experience with PeopleSoft is considered an asset.

• Municipal Pension Plan • Vancouver Employee Savings Plan • Extended Health • Dental • Group Life • Long Term Disability • Vacation • Gratuity • Compensatory time

• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Organizational skills
• Interpersonal skills
• Written communication
• Verbal communication
• MS Word
• MS Excel
• MS Teams
• Sharepoint
• PeopleSoft
• Confidentiality
• Research skills
• Data entry

• Human Resources
• Administrative
• Education
• Government & Public Sector

Formation minimale

Diplôme collégial

Expérience minimale

0+ ans

Postuler avant le

5 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate