Equipment Coordinator

Job Description: Equipment Coordinator Summary: Vision Integrity is looking to hire an Equipment Coordinator for a full-time position. The Equipment Lead will play a crucial role in maintaining business infrastructure, managing asset inventory, and supporting fleet and facility operations. This role requires a balance of administrative diligence, hands-on physical task management, and strong interpersonal communication. This position will begin as full-time, 5 days in-person, though flex-work options may be considered after initial training is successfully completed. Main Duties and Responsibilities: Equipment & Asset Management: Handle the check-in/out, cleaning, function testing, logging, and software/firmware updating of corporate and field equipment. Auditing & Compliance: Conduct regular equipment and asset audits across multiple corporate locations and perform equipment distribution reviews for company personnel. Fleet Assistance: Support fleet operations by transporting vehicles, coordinating routine maintenance, completing basic filter replacements, handling dealership pickups/drop-offs, and managing vehicle branding appointments. Telematics & Safety Monitoring: Monitor corporate vehicle telematics systems and handle routine notifications and safety follow-ups with drivers. Inventory & Logistics: Manage the day-to-day stock of corporate merchandise, prepare shipping/receiving via Purolator, handle inventory tracking, and coordinate restocks with management. Occasionally driving assets to locations throughout AB / BC / SK as required with short notice. Facility Maintenance: Complete routine preventive maintenance tasks for the Calgary office, and occasionally other locations in Alberta. Physical Operations: Manage the physical organization of equipment, including moving heavy items safely between storage areas. Position Requirements: Valid Class 5 Non-GDL Driver’s License with a clean driving history. Comfortable driving larger utility vehicles (e.g., F-150 / F-350) in both long-haul highway and tight inner-city environments. Access to a reliable personal vehicle for occasional light work-related use. Ability to operate independently for extended periods while maintaining productivity and high-quality control. Schedule Flexibility: Able to work flexible hours, including occasional evenings or weekends with short notice to resolve urgent operational issues. Physical Capability: Ability to safely lift and carry up to 60 pounds up and down stairs unassisted and for short distances. High Attention to Detail: A strong focus on "quality over quantity" in all administrative and physical tasks. Safety Conscious: High level of situational awareness regarding physical tasks, slips/trips/falls risks, and the maturity to stop and ask for clarification or assistance when unsure. Technical Proficiency: Proficient in Windows 11 or MacOS operating systems and familiarity with M365 Apps, including Teams, Outlook, Word, and Excel. Strong Interpersonal & Social Skills: Outgoing, conversational, and comfortable engaging with people both internally and externally. Nice-to-Haves: Vehicle Knowledge: An interest in late-model vehicles, maintenance/mechanical, detailing, and hardware troubleshooting. Ability to perform basic maintenance such as oil and filter changes as needed. Technology Interest: An interest in IT (hardware and software) and familiarity with basic networking concepts, M365 Azure / Entra, or other corporate system administration. Application Requirements: Please complete all required fields within the BambooHR application. Cover Letter: Not required, but will be considered if provided. References: Not required, but will be considered if provided.

The Equipment Coordinator manages business infrastructure, asset inventory, and fleet operations, including equipment maintenance and auditing. They are also responsible for facility maintenance and the logistics of corporate merchandise.

Candidates must possess a valid Class 5 Non-GDL Driver's License and be capable of lifting up to 60 pounds. Proficiency in Windows/MacOS and M365 apps is required, along with the ability to work flexible hours.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Asset Management
• Inventory Tracking
• Fleet Operations
• Preventive Maintenance
• Telematics Monitoring
• Logistics
• Windows 11
• MacOS
• Microsoft 365
• Physical Organization
• Driving
• Technical Troubleshooting

• Logistics
• Administrative
• Transportation
• Trades
• Security & Safety

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

5 jours par semaine