Ward Secretary - Emergency Department (LMH) #2026-152

July 8, 2026 NORTH WELLINGTON HEALTH CARE LOUISE MARSHALL HOSPITAL POSTING #2026-152 WARD SECRETARY - EMERGENCY DEPARTMENT (REGULAR PART TIME) One (1) regular part time Ward Secretary position is available in the Emergency Department at Louise Marshall Hospital, site of North Wellington Health Care. This position is unionized with OPSEU, Local 226. RESPONSIBILITIES: Reporting to the Patient Care Manager, the incumbent is responsible for facilitating effective communication, providing reception and clerical support including (but not limited to): Electronic registration/admission/discharge/transfer of Emergency Department patients Processing physician orders and consultation requests Arranging tests/procedures Accessing medical records and obtaining information for practitioners when required Arranging transportation Answering phones Completing requests for PTAC authorizations Chart assembly, filing, copying Maintaining clerical supplies within the department Assisting with coordination of additional staffing needs Supporting break relief when required at Switchboard Assisting with turnover of rooms as appropriate when volumes are high Communicating with patient's and/or families to obtain additional demographic or emergency contact data when required QUALIFICATIONS: Exceptional communication and interpersonal skills: cordial, professional and positive mannerism Excellent clerical proficiency: word processing, computer entry, reception, filing Strong organizational and time management expertise to cope in a challenging and often stressful environment Medical terminology course (or equivalency) preferred; or assume responsibility to complete the course within a specified time frame Previous unit clerk experience preferred Previous Meditech experience Detail orientated with demonstrated aptitude for utmost accuracy Satisfactory performance and attendance required Satisfactory Reference Checks required prior to start date Must provide a Police Vulnerable Sector Check Must complete a Pre-Employment Health Assessment prior to being hired HOURS OF WORK: As per department schedule (including weekends and statutory holidays) As per Collective Agreement SALARY: $29.27 to $30.59 per hour Interested applicants please submit your cover letter and resume on BambooHR at the following link: https://whca.bamboohr.com/jobs/ INTERNAL applicants please apply with your work email address. EXTERNAL applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted. North Wellington Health Care strives to create a respectful, accessible and inclusive work environment. Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate those candidates with disabilities. North Wellington Health Care is committed to providing and fostering a safe, healthy and respectful workplace for all employees, free from violence and harassment.

The Ward Secretary provides clerical and reception support in the Emergency Department, including patient registration, processing physician orders, and arranging tests. They are also responsible for maintaining medical records, managing supplies, and facilitating communication between patients and practitioners.

Candidates should possess strong clerical and communication skills, with a preference for experience in Meditech and a medical terminology course. Mandatory requirements include a Police Vulnerable Sector Check and a Pre-Employment Health Assessment.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Electronic Registration
• Medical Terminology
• Meditech
• Word Processing
• Reception
• Filing
• Time Management
• Interpersonal Communication
• Clerical Proficiency
• Organization

• Healthcare
• Administrative
• Customer Service & Support

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine