Assistant to the Planning Team

We are seeking a few enthusiastic individuals to join our dynamic team in our Montreal office as Assistants to the Planning Team. These part-time positions report directly to the Director of Program Delivery. This part-time position offers flexible hours, making it an excellent opportunity for individuals balancing academic schedules or those looking to re-enter the workforce. We are looking for highly organized, communicative teammates who excels at prioritizing tasks and keeping details from falling through the cracks. You'll thrive as part of our team if you love collaborating with others and feel motivated by keeping daily operations running smoothly. What will you do? Planning and Coordination: Be part of the planning team, ensuring seamless operations for travel programs. Assist with research, planning, and making reservations across program elements such as recreational activities, restaurants, and transportation. Write and edit emails and daily plans. Supplier and Partner Relations: Communicate with local and international suppliers. Ensure all obligations and payments are reviewed and completed based on contractual agreements. Maintain a keen interest in travel trends and stay updated on current events to inform program planning. Administrative and Collaborative Tasks: Update and maintain organizational databases with meticulous notes. Collaborate with the Department Head, the Director of Program Delivery, Product Managers, and other Planning team members on cross-functional projects. Adapt to a flexible work schedule and extended hours during our peak season (June, July, and August). Complete additional duties as assigned. Must-Have: In the process of obtaining or have a University degree. Strong ability to manage competing priorities and multiple work streams. Ability to take initiative, function autonomously, and perform as an active team member with exceptional collaboration skills. Proficiency in MS Office and adaptability to learn new platforms (training provided). Exceptional written and verbal communication skills in English. Ability to take direction and accept feedback. Nice-to-Have: International travel experience. Fluency in French, Spanish, or Italian. Why Join Us? Our office is located in Monkland Village, Montreal, easily accessible by public transit. Flexible hours: 3-10hrs a week July through March and 30hrs a week April through June. What makes Westcoast Connection unique… Since 1982, Westcoast Connection has shown thousands of teens a meaningful, rewarding, and special summer experience. Our organization is filled with passionate, energetic, hard-working, entrepreneurial people, this means we set high goals and exceed them, we all wear multiple hats, and we are obsessed with opening teens' eyes to travel and life-changing experiences! Visit www.westcoastconnection.com to learn more about us. Westcoast Connection is an equal-opportunity employer. Start Date: September/October 2026 Salary: Starting at $18.00/hr based on experience. Only applicants that submit both a cover letter and a CV will be considered. APPLY BY EMAIL TO PAMELA@WESTCOASTCONNECTION.COM We thank all those who apply, however only those considered for an interview will be contacted.

Assist the planning team with research, reservations, and coordination for travel programs and supplier relations. Maintain organizational databases and collaborate with cross-functional team members to ensure smooth daily operations.

Candidates must be pursuing or hold a university degree and possess exceptional English communication skills. Proficiency in MS Office and the ability to manage multiple priorities autonomously are required.

• Gestion du tempsSouhaitée
• Sens de l’organisationSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Organization
• Communication
• Prioritization
• Research
• Reservation Management
• Email Writing
• Supplier Relations
• Database Maintenance
• Collaboration
• MS Office
• English Proficiency
• Time Management

• Administrative
• Hospitality
• Transportation
• Sports & Recreation
• Customer Service & Support

Formation minimale

Baccalauréat

Expérience minimale

0+ ans

Postuler avant le

31 janv. 2027

Langue de l’offre

anglais

Heures de travail

30 heures par semaine

Niveau d’expérience

Entry level

Mode de candidature

La candidature directe est offerte