URGENT: Personal Administrative Assistant

URGENT: Personal Administrative Assistant Department: Operations Employment Type: Part Time Location: Toronto Description Manage calendars, schedule appointments, coordinate meetings, and prioritize daily activities Handle all forms of communication, including emails, phone calls, and correspondence, acting as a professional gatekeeper Arrange travel logistics such as flights, accommodations, transportation, and detailed itineraries Prepare documents, reports, presentations, and maintain organized digital and physical filing systems Coordinate meetings by preparing agendas, taking notes, and following up on action items Manage personal errands and ad hoc requests with confidentiality and professionalism Assist with event planning, including logistics coordination, vendor communication, and timeline management Track expenses, process invoices, manage budgets, and maintain accurate financial records Conduct research, compile information, and summarize findings to support decision-making Manage and maintain digital tools, platforms, and basic technology needs to ensure smooth daily operations Hard Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role Strong organizational and time-management skills with the ability to multitask effectively Excellent written and verbal communication skills High proficiency in office and productivity tools (e.g., email, calendars, document management, spreadsheets) Ability to handle sensitive and confidential information with discretion Strong problem-solving skills and a proactive, solution-oriented mindset Comfortable working independently while meeting deadlines and shifting priorities Reliable internet connection and professional work setup (for remote or hybrid roles) Schedule: 20 Hours/Week Monday-Friday 10:00AM-2:00PM EST Time Offer: Weeks 1–8: $4 USD/hour Weeks 8 onwards: $5 USD/hour

The assistant will manage calendars, schedule appointments, coordinate meetings, and handle all forms of professional communication, acting as a gatekeeper. Key duties also include arranging travel logistics, preparing documents and reports, and managing personal errands with professionalism.

Candidates must have proven experience as a Personal or Executive Assistant, demonstrating strong organizational and time-management skills with the ability to multitask effectively. Essential requirements include excellent communication skills, high proficiency in office productivity tools, and the ability to handle sensitive information with discretion.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Appointment Scheduling
• Meeting Coordination
• Communication
• Gatekeeping
• Travel Arrangement
• Itinerary Preparation
• Document Preparation
• Filing Systems
• Agenda Preparation
• Note Taking
• Expense Tracking
• Invoice Processing
• Budget Management
• Research
• Confidentiality

• Administrative
• Logistics

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

20 heures par semaine

Exigences de lieu

Country, Canada