administrative assistant

*Administrative Assistant* *About the Company* YA LIAN Landscaping Inc. is a Mississauga-based company specializing in landscape design. We are seeking an organized and dependable Administrative Assistant to support our office operations, client communication and project administration. This is a full-time, in-office position. The successful candidate will help keep daily administrative work organized and provide professional support to clients, designers and management. *Responsibilities* * Answer and direct telephone calls and respond to general email inquiries * Welcome visitors and provide professional customer service * Schedule client consultations, project meetings and site visits * Maintain calendars and notify team members of upcoming appointments * Prepare, format and organize letters, reports, proposals and other business documents * Create and maintain electronic and paper filing systems * Enter and update client, supplier and project information * Assist with preparing invoices, purchase records and expense documentation * Track office correspondence and follow up on outstanding administrative items * Order office supplies and maintain basic office inventory * Coordinate documents and information between clients, designers, suppliers and contractors * Maintain the confidentiality of client and company information * Provide general administrative support to management and the landscape design team *Required Qualifications* * Strong verbal and written communication skills * Proficiency with Microsoft Word, Excel, Outlook and general office technology * Strong organizational and time-management skills * Ability to manage multiple assignments and changing priorities * Attention to detail and accuracy when preparing documents and entering information * Professional and respectful approach to client communication * Ability to work in person Monday through Friday from 9:00 a.m. to 5:00 p.m. *Preferred Qualifications* * Previous experience in an administrative, office support or customer service position * Experience scheduling appointments or maintaining project records * Familiarity with the landscaping, design, construction or property-services industry * Experience using accounting, scheduling or customer relationship management software *Benefits* * Extended health-care coverage after the applicable eligibility period * Dental-care coverage after the applicable eligibility period * Paid vacation * Paid sick or personal days in accordance with company policy * On-site parking * Training and professional development opportunities * Consistent Monday-to-Friday daytime schedule *Compensation* The hourly wage for this position is *$25.00?$30.00 per hour*. The final rate will be determined within the posted range based on the successful candidate?s relevant experience, skills and job-related qualifications. *Equal Opportunity* YA LIAN Landscaping Inc. provides equal employment opportunities to qualified applicants. Employment decisions are based on job-related qualifications, experience and business requirements. Accommodation is available during the recruitment process upon request. *How to Apply* Please apply directly through Indeed with your current resume. Candidates selected for the next stage will be contacted through Indeed or using the contact information included in their application. Pay: $25.00-$30.00 per hour Benefits: * Dental care * Extended health care * On-site parking * Paid time off Application question(s): * How many years of administrative, office support or customer service experience do you have? * Briefly describe how you organize competing appointments, client requests and administrative deadlines. Work Location: In person