Project Coordinator [AQ-14513]

Step into a pivotal role where your exceptional organizational skills and project management expertise will directly influence the success of impactful client initiatives, making a tangible difference in their growth and success. This is a unique opportunity to champion projects from inception to completion, cultivating robust client relationships and ensuring flawless execution within a fast-paced, collaborative environment. Your contributions will be central to delivering cutting-edge learning solutions that empower our clients. About Our Client Partner Our client partner, a valued partner of Aquent, is a dynamic learning and development agency at the forefront of delivering innovative educational solutions. They are dedicated to empowering organizations through transformative learning experiences, helping them achieve their strategic goals and foster continuous improvement. The Opportunity Imagine being the driving force behind innovative learning solutions that transform organizations! As a key member of our client’s team, you won’t just coordinate; you’ll orchestrate success, managing a diverse portfolio of projects and serving as the critical link between internal teams and clients. This role offers the chance to make a tangible difference, driving efficiency and enhancing the overall client experience. You will be responsible for orchestrating project timelines, overseeing deliverables, and proactively addressing challenges, ensuring every project not only meets but exceeds expectations by delivering cutting-edge learning solutions that empower our clients to achieve their strategic objectives. Key Responsibilities Coordinate multiple projects simultaneously, ensuring adherence to timelines, priorities, and deliverables. Act as the primary client contact, delivering professional, responsive, and proactive communication. Cultivate strong client relationships by understanding needs, managing expectations, and ensuring positive experiences. Schedule, coordinate, and facilitate meetings with internal teams and clients, including agenda preparation, action item documentation, and follow-up on next steps. Collaborate with cross-functional teams to keep projects on track and ensure timely completion of deliverables. Monitor project schedules, milestones, and key deliverables, proactively identifying and resolving potential issues. Maintain accurate project documentation, reports, and status updates with exceptional attention to detail. Track project progress, communicate updates to stakeholders, and ensure all tasks are completed as planned. Manage competing priorities and shifting deadlines effectively in a fast-paced environment while maintaining a high level of organization. Document and communicate all client requests, project changes, and updates to relevant stakeholders. Coordinate internal teams, external partners, and clients for seamless project execution. Identify and implement opportunities to improve processes, increase efficiency, and enhance the overall client experience. Must-Have Qualifications Exceptional organizational skills and a detail-oriented approach, thriving in structured environments. A results-driven mindset with outstanding planning, time management, and follow-through capabilities. Proven client-facing and customer service experience, coupled with excellent relationship management skills. Demonstrated ability to manage multiple projects, priorities, and deadlines concurrently. Superior written and verbal communication skills. A proactive and assertive problem-solver who anticipates challenges and takes initiative. Strong interpersonal skills, adept at coordinating across diverse teams. Comfort working effectively in a fast-paced environment with evolving priorities. Proficiency with project management and collaboration tools, as well as standard office productivity suites. A commitment to accuracy, accountability, and delivering an exceptional client experience. About Aquent Talent Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

The Project Coordinator will manage a diverse portfolio of learning and development projects, serving as the primary link between internal teams and clients. Key duties include orchestrating project timelines, overseeing deliverables, and ensuring the successful execution of educational solutions.

Candidates must possess exceptional organizational skills and a proven track record in client-facing roles. Proficiency with project management tools and the ability to handle multiple competing priorities in a fast-paced environment are essential.

• Subsidized Health Insurance • Vision Insurance • Dental Insurance • Paid Sick Leave • Retirement Plan With Match • Free Online Training

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• Sens de l’organisationSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project Coordination
• Client Relationship Management
• Time Management
• Stakeholder Communication
• Project Documentation
• Process Improvement
• Problem Solving
• Cross-functional Collaboration
• Meeting Facilitation
• Organization
• Planning
• Customer Service

• Management & Leadership
• Education
• Administrative
• Customer Service & Support
• Consulting

Expérience minimale

0+ ans

Postuler avant le

22 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Exigences de lieu

Country, Waterloo, Ontario, Canada

Niveau d’expérience

Entry level