Administrative Assistant

Company Description At Artelia Canada, we believe that every project is a unique opportunity to design solutions for a positive life. This is what drives us every day: imagining, creating, and delivering projects that make a real difference in people’s lives and contribute to a better future. With over 50 years of experience and a presence across Canada, our team of 1,200 experts works passionately in diverse fields such as mobility, building, energy, environment and earth sciences, water, industry, and telecommunications. We combine our local expertise with the international strength of the Artelia Group, bringing together over 100 years of history and more than 10,000 employees in 40 countries to deliver sustainable and innovative solutions. With 100% ownership by its managers and employees, Artelia values autonomy, creativity, and collaboration. Joining Artelia means choosing a stimulating environment where everyone plays a part in shaping a more sustainable and human-centered world! To see our projects in action and get to know our team, follow us on LinkedIn: Artelia Canada Work location: Mississauga, ON Job Description Technical drawings and document management and submissions; Coordinate with technical teams and arrange project deliverables timely manner; Format, proofread project technical reports, administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.); Familiar with internal and external electronic document management systems; Perform data entry in various tables and databases; Review tender and contract documents and participate in start-up meetings as required; Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations; Perform all other day today office tasks, answering calls, office inventory management, etc. Qualifications Relevant post-secondary education in Administration (Certificate, Diploma, or equivalent); Minimum 5 years' experience in a engineering firm; Fluency in spoken and written English; Excellent knowledge of Office software (Excell, Word, Power point, Visio, etc.); High sense of observation and attention to detail; Detail-oriented, autonomy and resourcefulness; Ability to prioritize and manage deadlines. Additional Information Your benefits Retirement savings plan with employer contribution; Reimbursement of professional contribution fees; Telework policy with a $500 allowance; Group insurance program starting on day one, including telemedicine; Health management account; Employee and family assistance program (EFAP); Flexible working hours; Hourly employees’ time bank; Continuing training; Career and development opportunities; Social club and Corporate discounts; Health and wellness initiatives. Please note that Artelia subscribes to the Employment Equity Program and encourages women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodation measures are available upon request. #LI-MR1 Type of contract: Permanent temps plein Compensation: CAD 60000 - CAD 95000 - yearly

The Administrative Assistant will manage technical documentation, coordinate project deliverables, and perform clerical tasks such as data entry and office inventory management. They will also support technical teams by proofreading reports and reviewing tender and contract documents.

Candidates must have a relevant post-secondary education in Administration and a minimum of 5 years of experience in an engineering firm. Proficiency in English and excellent knowledge of Microsoft Office software are required.

• Retirement savings plan • Professional contribution fees reimbursement • Telework allowance • Group insurance program • Telemedicine • Health management account • Employee and family assistance program • Flexible working hours • Continuing training • Career and development opportunities • Social club • Corporate discounts • Health and wellness initiatives

• Gestion du tempsSouhaitée
• Souci du détailSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Microsoft OfficeSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Gestion des stocksSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Document management
• Technical writing
• Proofreading
• Data entry
• Tender review
• Contract review
• Office administration
• Inventory management
• Microsoft Office
• Excel
• Word
• PowerPoint
• Visio
• Attention to detail
• Time management
• Communication
• Employment Equity
• Document Management
• Resourcefulness
• Administrative Functions
• Telecommunications
• Clerical Works
• Creativity
• Data Entry
• Document Management Systems
• Earth Science
• Grammar
• Innovation
• Inventory Management
• Microsoft Visio
• Operations
• Microsoft PowerPoint
• Punctuation and Capitalization
• Syntax
• Technical Drawing
• Telehealth
• Written English
• Prioritization
• Detail Oriented

• Administrative
• Engineering
• Environmental & Sustainability
• Energy
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine