Office Administrator

OFFICE ADMINISTRATOR (Part-time) Location: Oakville, ON Schedule: Part-time up to 25 hours per week (ideally 5 hours per day, 5 days per week) THE ROLE We are seeking a highly organized and proactive Part-Time Office Administrator to support day-to-day office operations and provide administrative assistance to leadership, project teams, estimating, and business development. This role is ideal for someone who enjoys a varied administrative position, can work independently, and is comfortable supporting multiple teams in a fast-paced, project-based environment. YOUR RESPONSIBILITIES You will help keep the office organized and running smoothly while providing administrative support to regional operations and project teams. Duties include: Provide administrative support to Eastern Canada operations Manage office reception and communications, including phone, email, and general inquiries Coordinate office supplies, facilities, maintenance, and equipment needs Coordinate meetings, calendars, travel, and office logistics as required Take meeting minutes and track action items for operations meetings Maintain organized filing systems and accurate document control and records Process invoices, track office expenses, and support administrative budgeting activities Organize office events, meetings, and internal communications Support onboarding activities, including workspace setup and equipment coordination Collect and submit weekly employee timesheets to Head Office in line with payroll deadlines Provide administrative support to Project Managers, Estimators, and Project Administrators Assist with regional reporting, documentation, and other administrative initiatives as required Support Business Development by maintaining CRM data, client lists, and opportunity tracking Coordinate registration for conferences, trade shows, and networking events Support LinkedIn, website, and social media updates related to Business Development activities Assist with prequalification submissions and maintaining project sheets, employee resumes, and related documentation WHAT WE LOOK FOR 3+ years of administrative experience; experience in construction or a project-based environment is preferred Post-secondary education in Business Administration, Office Administration, or related field is an asset Strong organizational skills with the ability to manage multiple priorities Excellent communication and interpersonal skills High attention to detail and strong administrative accuracy Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams Experience with CRM or construction project management systems is an asset Proactive, reliable, and comfortable working independently and supporting multiple teams Ability to work effectively in a part-time capacity while maintaining strong organization and follow-through

The role involves managing day-to-day office operations, reception, and administrative support for leadership and project teams. Key duties include coordinating logistics, processing invoices, maintaining CRM data, and supporting business development activities.

Candidates need 3+ years of administrative experience, preferably within the construction or project-based industry. Proficiency in Microsoft Office is required, and a post-secondary degree in Business or Office Administration is considered an asset.

• Microsoft ExcelSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• Document Control
• Calendar Management
• Invoice Processing
• CRM Data Management
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Meeting Minutes
• Social Media Updates
• Prequalification Submissions
• Employee Onboarding
• Time Sheet Collection
• Business Development Support

• Administrative
• Construction
• Marketing
• Management & Leadership

Formation minimale

Diplôme collégial

Expérience minimale

2+ ans

Postuler avant le

10 févr. 2027

Langue de l’offre

anglais

Heures de travail

25 heures par semaine

Niveau d’expérience

Associate

Mode de candidature

La candidature directe est offerte