Administrative Assistant

We offer more than a job, we offer a career! * We support our employees to shape their career by encouraging continuing education and investing in training and development. * We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. * We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support. * We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values. * We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs. * We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events. We are looking for an Administrative Assistant to join our Montreal office! As an Administrative Assistant, you will be responsible for supporting our team of Client Service Representatives and Managers. You will ensure that all documents are issued, and data is accurately entered to support our clients and positively reflect the company. If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working among our team! Your Day as an Administrative Assistant * Create, document, and maintain up-to-date client files. * Send policies, endorsements, and changes. * Process invoices accurately. * Send correspondence as required. * Handle accounts receivable. * Answer incoming calls and welcome guests. * Coordinate the renewal or acquisition of broker licenses for the team. * Perform other tasks and special projects as needed. Our Ideal Candidate * Experience in a similar position, preferably in the insurance industry. * Knowledge of EPIC system, an asset. * Good knowledge of the MS Office Suite (Excel, PowerPoint, Outlook, and Word). * Bilingual with strong verbal and written communication skills in French and in English as the candidate will be required to interact in English with stakeholders (colleagues and clients) outside Quebec. * Client-service oriented, with a proven ability to respond to client needs with professionalism and efficiency. * Strong analytical and problem-solving skills. * Effective time management and organizational skills. Who we are Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1,500 professionals located in 27 offices across the country. Thanks to its Local International Office Network of independent brokers (LION), BFL CANADA provides clients with privileged access to insurance partners in over 140 countries, helping to support their operations both in Canada and globally. Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood. Let’s stay in touch: follow us on LinkedIn [https://www.linkedin.com/company/bfl-canada/mycompany/?viewAsMember=true] to get privileged access to our activities and see our other job opportunities. Visit our website to learn more about us: www.bflcanada.ca [http://www.bflcanada.ca] We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking, and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process. Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications. #LI-Hybrid

The Administrative Assistant supports the team by maintaining client files, processing invoices, and handling accounts receivable. They also manage correspondence, welcome guests, and coordinate broker license renewals.

The ideal candidate has experience in a similar role, preferably within the insurance industry, and possesses strong proficiency in the MS Office Suite. Excellent bilingual communication skills in French and English are required to interact with stakeholders.

• Medical coverage • Dental coverage • Telemedicine • Employee and family assistance program • Retirement and savings programs • Wellness allowance • Hybrid work program

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• Microsoft ExcelSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Data entry
• Client service
• Document management
• Invoicing
• Accounts receivable
• Microsoft Office Suite
• Excel
• PowerPoint
• Outlook
• Word
• Analytical skills
• Problem-solving
• Time management
• Organizational skills
• Bilingualism
• Insurance Industry
• Professionalism
• Organizational Skills
• Growth Mindedness
• Microsoft Excel
• Accounts Receivable
• Multilingualism
• Brokerage
• Communication
• Consulting
• Training And Development
• Creativity
• English Language
• French Language
• Innovation
• Problem Solving
• Risk Management
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Time Management
• Telehealth

• Administrative
• Finance & Accounting
• Customer Service & Support
• Consulting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine