Administrative Assistant-EN

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLE The Administrative Assistant ensures the collection of necessary documentation and arrangement of topic briefings as required by the Senior Manager, PSP in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. The Administrative Assistant organizes meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and processes invoices and travel claims. Qualifications Needed Education, Certifications and Licenses High School diploma AND several years experience in administration or in a related field Experience In office administration and records management In making travel arrangements and travel claims In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In maintaining web ready graphics and desktop publishing Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership. Language Requirements English Essential /Bilingual (English and French) an asset Reading: Functional Writing: Functional Oral: Functional Benefits Available Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance. Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training. Perks: Discounts through CF One Member Appreciation. Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits Other Information This is an on-site position with an assigned work location. This position typically follows a Monday through Friday, normal business hours schedule, 37.5 hours a week. This temporary employment is expected to end on 31 March 2027. Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs. Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment. START DATE As soon as possible INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Nova Scotia

The Administrative Assistant provides comprehensive support to the Senior Manager, PSP, including managing documentation, briefings, and meeting logistics. Key duties involve data entry, processing invoices and travel claims, and drafting internal and external correspondence.

Candidates must have a high school diploma and several years of experience in office administration and records management. Proficiency in organizing schedules, processing orders, and basic desktop publishing is required.

• Drug coverage • Healthcare spending account • Virtual care • Employee and Family Assistance Program • Mental health support • Travel insurance • Dental • Vision • Life insurance • Disability insurance • Flexible work options • Paid vacation • Family related leave • Personal days • Defined Benefit Pension Plan • Group Savings Plans • Tuition Reimbursement Program • Online learning opportunities • Second language training • CF One Member Appreciation discounts

• Travail d’équipeSouhaitée
• LeadershipSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Records management
• Travel arrangements
• Invoice processing
• Meeting organization
• Correspondence drafting
• Report preparation
• Desktop publishing
• Data entry
• Word processing
• Client focus
• Communication
• Innovation
• Teamwork
• Leadership
• Organizational knowledge

• Administrative
• Government & Public Sector
• Sports & Recreation
• Customer Service & Support

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

17 sept. 2026

Langue de l’offre

anglais

Heures de travail

38 heures par semaine

Niveau d’expérience

Entry level