Administrative Assistant-EN

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLE As an Administrative Assistant, you will provide administrative support to the Senior Manager, PSP and Deputy Manager, PSP such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. You will organize meetings, advise attendees, draft and distribute agendas and minutes. The Administrative Assistant will organize the event calendar and process invoices and travel claims. You will also assist with administrative procedures, such as budget submissions and contract administration. This is a hands-on role, with lots of interaction with colleagues throughout the organization. If you are detailed oriented and organized, this is the opportunity for you! Qualifications Needed Education, Certifications and Licenses High School diploma Experience In office administration and records management In making travel arrangements and travel claims In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In maintaining web ready graphics and desktop publishing Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership Language Requirements English Essential / Bilingual (English and French) an asset Reading: Functional Writing: Functional Oral: Functional Benefits Available Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training Perks: Discounts through CF One Member Appreciation Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits Other Information This is an on-site position with an assigned work location. START DATE As soon as possible INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Manitoba

The Administrative Assistant provides high-level support to the Senior and Deputy Managers of PSP, including data entry, correspondence, and meeting coordination. Key duties include managing the event calendar, processing invoices and travel claims, and assisting with budget and contract administration.

Candidates must possess a high school diploma and experience in office administration, records management, and report preparation. Proficiency in organizing schedules, processing invoices, and basic desktop publishing is required.

• Drug coverage • Healthcare spending account • Virtual care • Employee and Family Assistance Program • Mental health support • Travel insurance • Dental • Vision • Life insurance • Disability insurance • Flexible work options • Paid vacation • Family related leave • Personal days • Defined Benefit Pension Plan • Group Savings Plans • Professional association memberships • Online learning opportunities • Second language training • CF One Member Appreciation discounts

• Travail d’équipeSouhaitée
• LeadershipSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Records management
• Travel arrangements
• Invoice processing
• Meeting organization
• Correspondence drafting
• Report preparation
• Desktop publishing
• Data entry
• Word processing
• Budget submissions
• Contract administration
• Client focus
• Communication
• Teamwork
• Leadership

• Administrative
• Sports & Recreation
• Government & Public Sector
• Customer Service & Support
• Social Services

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Postuler avant le

3 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level