Executive Assistant

About the Role We're looking for an Executive Assistant to provide high-level administrative and operational support to Centricity Research's Executive and Senior Leadership Team. In this role, you'll be a trusted partner who keeps leaders focused on strategic priorities: managing complex calendars, triaging executive communications, coordinating meetings and travel, supporting Board and leadership materials, and driving key administrative and people-focused projects across the organization. You'll take in a high volume of requests, communications, and follow-ups and know how to sort them: what needs executive attention, what you can handle directly, what should be routed elsewhere, and what simply can't be allowed to drop. Beyond traditional executive support, you'll also help shape internal communications by designing, formatting, and publishing company announcements and leadership updates, and partner closely with Human Resources on employee engagement and company events. This role is a great fit for someone highly organized, proactive, and adaptable, who exercises excellent judgment and discretion in a fast-paced, high-growth environment. What You'll Do Executive Support: Manage complex executive calendars, proactively triage the CEO's inbox, and serve as a gatekeeper for executive requests, tracking open actions, decisions, and follow-ups across leaders and workstreams. Administrative Operations: Maintain organized filing systems and confidential documentation, process expense reports and approvals, and build spreadsheets and trackers to keep recurring work on track. Travel and Correspondence: Manage travel arrangements, itineraries, and expense reporting for executives, and prepare correspondence and business documents on their behalf. Meetings and Board Materials: Coordinate internal and external meetings from scheduling through follow-up and support leaders in assembling and formatting Board and leadership meeting materials. Internal Communications: Design, format, and publish company communications, leadership updates, and announcements through SharePoint and other channels, keeping them polished and on-brand. Employee Engagement: Partner with Human Resources and leadership to coordinate engagement initiatives, recognition programs, all hands meetings, and company-wide events. Technology and Process Improvement: Use Microsoft 365, SharePoint, Teams, and AI-powered tools to streamline administrative work and continually look for ways to improve how the team operates. You Might Be a Great Fit If You: Have an Associate's or Bachelor's degree in Business Administration, Communications, or a related field (preferred). Bring 3-5+ years of experience supporting senior executives or leadership teams as an Executive Assistant, Senior Administrative Assistant, or in a similar role. Have managed complex calendars, travel, confidential correspondence, and executive inboxes with strong judgment and discretion. Have coordinated executive meetings, including agendas, action items, and follow-through on commitments. Have experience supporting board materials, executive presentations, or leadership reporting packages, or publishing communications via SharePoint or a similar platform. Are advanced in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and comfortable picking up AI-powered productivity tools. Communicate with polish and precision and stay organized and unruffled when priorities shift and deadlines compete. Handle sensitive business, financial, and employee information with the highest level of confidentiality and professionalism. Have experience with employee engagement, internal communications, or company events, or have worked in healthcare, clinical research, professional services, or another fast-paced, multi-site organization (a plus, not a requirement). Why Centricity Research? Our Mission We connect people to scientific advancements through groundbreaking research within a deeply human experience. Our Core Values Quality: We aim for excellence and integrity in everything we do - because lives depend on it. Care: We show up for each other, our customers, and our mission - always going the extra mile. Be the Change You Seek: We're adaptable, forward-thinking, and constantly improving - for the betterment of all. One Team: We collaborate, support one another, and succeed together. Grow for Good: We grow with purpose - to expand access to research and improve global health. Own It: We take initiative, deliver results, and follow through - with passion and accountability. Benefits Comprehensive health, dental, and vision insurance Enhanced EAP – mental health support Flexible PTO + paid holidays Continuing education reimbursement 401(k) / RRSP with company match and immediate vesting Ready to Apply? We’d love to hear from you – apply now! We’re an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applicants from all backgrounds and will provide accommodations during the hiring process upon request.

Provide high-level administrative and operational support to the executive team, including calendar management, travel coordination, and meeting preparation. Additionally, lead internal communications and partner with Human Resources on employee engagement initiatives and company events.

Requires 3-5+ years of experience in an executive or senior administrative support role with proficiency in Microsoft 365. An Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.

• Comprehensive health insurance • Dental insurance • Vision insurance • Mental health support • Flexible PTO • Paid holidays • Continuing education reimbursement • 401(k) / RRSP with company match

• Sens de l’organisationSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive support
• Calendar management
• Administrative operations
• Travel coordination
• Board meeting support
• Internal communications
• Employee engagement
• Microsoft 365
• SharePoint
• Project management
• Confidentiality
• Communication
• Organization
• Data entry
• Expense reporting
• AI-powered tools
• Executive Presentations
• Workplace Inclusivity
• Professionalism
• Accountability
• Expense Reports
• Follow Through
• Strategic Prioritization
• Microsoft Excel
• Research
• Artificial Intelligence
• Mental Health
• Business Administration
• Spreadsheets
• Clinical Research
• Employee Assistance Programs
• Employee Engagement
• Executive Information Systems
• Leadership
• Internal Communications
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Proactivity
• Productivity Software
• Microsoft SharePoint
• Travel Arrangements
• Triage
• Scheduling
• Process Improvement
• Coordinating
• Filing

• Administrative
• Management & Leadership
• Healthcare
• Science & Research
• Human Resources
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Formation minimale

Diplôme collégial

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine