Receptionist/ Coordinator, Full Time

The hourly wage range for this position is $22.00 – $27.00 Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process. This is a posting for an existing job vacancy ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets. ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees. Job Summary Responsible for clerical functions and administrative support. Essential Duties And Responsibilities Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required. Answer telephones and directs inquires in a professional manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices. Open and routes incoming mail, answers correspondence and prepares outgoing mail. Assist with staffing, including finding staff when employees call out on short notice. Process vendor invoices for payment – making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliations. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Mail and courier services management Visitor processing and reception services, including receiving visitors and deliveries at the main floor reception area Delivery management for IMS and freight elevator booking coordination Shared boardroom booking management for the 3rd and 4th floors Visitor and employee badge activation, as required General reception and customer service duties other duties as assigned Qualifications Think you have what it takes to be one of our Receptionists/ Coordinators ? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role: Post-secondary education in Office Administration, and/or one to two years of office administration experience. Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients. Strong computer skills and ability to learn various software programs quickly. Ability to adapt to a changing and fast-paced environment. Excellent interpersonal skills. Ability to meet strict deadlines and take direction/feedback. Microsoft Office proficiency. Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. What’s in it for you? Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies. The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates. Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe. Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage. A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information. We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together! Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. For accommodation requests during the hiring process, please contact [email protected] for further information.

Manage general office operations, including reception services, visitor processing, and administrative support for management. Handle clerical tasks such as processing vendor invoices, maintaining confidential personnel files, and coordinating boardroom bookings.

Requires post-secondary education in Office Administration or one to two years of relevant experience. Candidates must be proficient in Microsoft Office and possess strong interpersonal and communication skills.

• Health Care Coverage • Vision Care Coverage • Dental Care Coverage • Mental Health and Well-Being Initiative • Employment Assistance Program

• Service à la clientèleSouhaitée
• Microsoft OfficeSouhaitée
• Gestion du tempsSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• Customer Service
• Microsoft Office
• Financial Reporting
• Vendor Management
• Record Retention
• Personnel File Management
• Interpersonal Skills
• Written Communication
• Verbal Communication
• Time Management
• Administrative Support

• Administrative
• Hospitality
• Customer Service & Support
• Food & Beverage

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Postuler avant le

10 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level