Receptionist/ Coordinator, Full Time

The hourly wage range for this position is $22.00 - $27.00 Final compensation will be determined based on relevant skills, experience, qualifications, and internal equity. We are committed to offering competitive compensation and comply with all applicable pay transparency legislation. Further details regarding our total rewards offerings will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a requirement for this role. Please note that artificial intelligence–based tools may be used at certain stages of the recruitment and applicant screening process. This is a posting for an existing job vacancy ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets. ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees. JOB SUMMARY Responsible for clerical functions and administrative support. Essential Duties and Responsibilities: * Oversee general operation of the unit office to include upkeep of operating cost records, associate files, compliance, record retention in addition to organization and filing of records and other operational supporting documentation that may be required. * Answer telephones and directs inquires in a professional manner. * Maintain confidential personnel files. * Assist management staff in preparing confidential employment documents, including but not limited to proposed disciplinary notices. * Open and routes incoming mail, answers correspondence and prepares outgoing mail. * Assist with staffing, including finding staff when employees call out on short notice. * Process vendor invoices for payment - making sure there is no discrepancy in pricing. * Perform monthly vendor statement reconciliations. * Assist in preparation of end of month financial reports. * Attend in-service and/or safety meetings as required. * Mail and courier services management * Visitor processing and reception services, including receiving visitors and deliveries at the main floor reception area * Delivery management for IMS and freight elevator booking coordination * Shared boardroom booking management for the 3rd and 4th floors * Visitor and employee badge activation, as required * General reception and customer service duties * other duties as assigned Qualifications: Think you have what it takes to be one of our Receptionists/ Coordinators ? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role: * Post-secondary education in Office Administration, and/or one to two years of office administration experience. * Strong verbal and written skills, with an ability to maintain good relationships with suppliers, staff, clients. * Strong computer skills and ability to learn various software programs quickly. * Ability to adapt to a changing and fast-paced environment. * Excellent interpersonal skills. * Ability to meet strict deadlines and take direction/feedback. * Microsoft Office proficiency. Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

The receptionist/coordinator is responsible for overseeing general office operations, including administrative support, record maintenance, and financial documentation. They also manage visitor reception, boardroom bookings, and vendor invoice processing to ensure efficient unit operations.

Candidates must have post-secondary education in Office Administration or one to two years of relevant experience. Proficiency in Microsoft Office and strong verbal and written communication skills are required for success in this role.

• Service à la clientèleSouhaitée
• Microsoft OfficeSouhaitée
• Saisie de donnéesSouhaitée
• Gestion du tempsSouhaitée
• Résolution de problèmesSouhaitée
• Souci du détailSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Customer service
• Microsoft Office
• Telephone etiquette
• Record keeping
• Vendor invoice processing
• Financial reporting
• Data entry
• Communication skills
• Interpersonal skills
• Time management
• Problem solving
• Organizational skills
• Attention to detail
• Statement Reconciliation
• Administrative Support
• Office Administration
• Professionalism
• Telecommunications
• Management
• Clerical Works
• Customer Service
• Computer Literacy
• Facility Management
• Financial Statements
• Oil and Gas
• Interpersonal Communications
• Invoicing
• Operating Cost
• Pharmaceuticals
• Coordinating
• Filing

• Administrative
• Customer Service & Support
• Hospitality
• Finance & Accounting
• Receptionist Coordinator
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

38 heures par semaine