Legal Assistant, Intellectual Property - Patents

Permanent Position – Hybrid The successful candidate will independently manage the daily activities of a team of lawyers in the Intellectual Property group. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Professionals in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. Primary Responsibilities: * Manage daily patent prosecution deadlines and advise professionals of upcoming actions. * Prepare, review, and file patent applications and prosecution documents with the USPTO, CIPO, and WIPO, including National Phase, Continuation, Divisional, Continuation-in-Part, Utility, and Provisional applications. * Prepare and process patent formalities, including Declarations, Assignments, Powers of Attorney, Information Disclosure Statements (IDS), and other supporting documentation. * Review and respond to patent office correspondence, including filing receipts, publication notices, and office communications. * Prepare client reporting correspondence, status updates, and invoices; review billing proformas and respond to billing inquiries. * Maintain accurate records and docketing information within patent management systems. * Support professionals by managing routine inquiries and administrative responsibilities to ensure efficient practice operations. * Collaborate with clients, foreign associates, and members of the Intellectual Property team. * Provide backup support to professionals and team members as required. * Perform other duties as assigned. Required Knowledge and Experience: * Completion of a post-secondary Legal Assistant or Law Clerk course * Minimum of 5+ years’ experience as an Intellectual Property Legal Assistant * Solid working experience with Patents and Patent Prosecution. * Strong understanding of filing requirements with CIPO, USPTO, WIPO, etc. * In-depth understanding of business and legal terminology. * Solid computer skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro. * Experience working with Elite 3E, iManage Work, etc. Pay Range $55,000 to $75,000 per annum. Pay range to be commensurate with experience. Vacancy This role is being posted to fill a current vacancy. AI Disclosure Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position. About Fasken As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com. Diversity and Inclusion At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. NO AGENCIES, PLEASE.

The successful candidate will manage daily patent prosecution deadlines and prepare, review, and file patent applications with various patent offices. They will also provide administrative support to legal professionals, maintain accurate records, and handle client reporting and billing inquiries.

Candidates must have a post-secondary Legal Assistant or Law Clerk qualification and at least 5 years of experience in Intellectual Property. Proficiency in patent filing requirements, legal terminology, and software such as MS Office, Elite 3E, and iManage is essential.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Patent prosecution
• USPTO filing
• CIPO filing
• WIPO filing
• Docketing
• Legal documentation
• MS Office 365
• Elite 3E
• iManage Work
• Billing
• Patent formalities
• Client reporting
• Administrative support
• Patent management systems
• Legal terminology
• Billing Inquiries
• Microsoft 365
• Workplace Inclusivity
• Microsoft Excel
• Artificial Intelligence
• Business Communication
• Computer Literacy
• Information Disclosure Statement
• Intellectual Property
• Invoicing
• Operations
• Patents
• Patent Applications
• Patent Prosecution
• Microsoft PowerPoint
• Filing

• Legal
• Administrative
• Intellectual Property Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

35 heures par semaine