Administrative Assistant - Housing (6-Month Term)

Quick Overview: Our Housing team advertises, shows, and rents out vacant units. They work with BC Housing to ensure that tenants are the right fit for our subsidized buildings and that their rents stay appropriate for their income levels. This position includes administrative tasks, supporting senior team members, and liaising with stakeholders and potential tenants. Who We Are Greater Victoria Housing Society (GVHS) is an award-winning registered charity and not for profit organization dedicated to providing high quality, secure and affordable rental housing for low to moderate income households. Known for excellent service, we contribute to healthy, thriving and livable communities. GVHS is a housing provider for those who are able to live independently. GVHS is an equal opportunity employer committed to an inclusive, equitable and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression or any other basis protected by law. GVHS is a living wage employer. GVHS acknowledges that it organizes and works on the traditional territories of the Lekwungen peoples, and that the land’s historical relationships with the Songhees, Esquimalt and WSÁNEĆ peoples have existed since time immemorial. What We Offer GVHS offers a comprehensive benefits package including competitive wages, 3 week’s vacation to start, generous sick and family responsibility leave, employer matched RRSP, extended health and dental insurance and an Employee Assistance Program. What You Will Do Reporting to the Manager of Housing, the Administrative Assistant - Housing is clerical support and acts as a primary customer service agent for the Society. The Administrative Assistant - Housing will support the Manager of Housing and the Housing Department with clerical and general administrative duties in support of our vision of a world where everyone has a place to call home. This is a full-time position. What You Bring General practical knowledge of office administration procedures and processes, including skills using office computer programs such as Outlook, Word and Excel. Excellent attention to detail in collecting and reporting and entering data. Ability to manage tasks, time and priorities to handle a number of different issues in a responsive and timely manner. Excellent interpersonal skills, including being empathetic to clients and working through situations with others who are under stress, either in person or on the phone, maintaining respect, professionalism and confidentiality at all times. Effective communications skills both verbally and in writing Demonstrated ability to be resourceful, to be able to learn and apply details of multiple housing program policies, Tenancy Agreements, and other guidelines. Ability to co-operate across GVHS departments supporting the onboarding of new tenants. Ability to co-operate with other agencies supporting our applicants and tenants. Ability to work collaboratively with co-workers Your Working Conditions Union Membership: CUPE Local 1978 Hours of Work as provided in the Collective Agreement. Submit to Criminal Record check. Office environment – Business Casual Dress Code Compensation: $28.43/hr (35 hour work week) This is a union position with CUPE1978. Click here to review the collective agreement. For a complete job description please visit https://greatervichousing.org/about/careers/

The Administrative Assistant provides clerical support to the Housing Department and acts as a primary customer service agent. They assist with administrative duties, data collection, and liaising with stakeholders and potential tenants.

Candidates must have practical knowledge of office administration and proficiency in Microsoft Office programs. Strong interpersonal, communication, and organizational skills are required to manage multiple tasks and support housing program policies.

• Vacation • Sick leave • Family responsibility leave • Employer matched RRSP • Extended health insurance • Dental insurance • Employee Assistance Program

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Outlook
• Word
• Excel
• Data entry
• Time management
• Interpersonal skills
• Customer service
• Communication
• Confidentiality
• Problem solving
• Empathy
• Resourcefulness
• Office Administration
• Professionalism
• Administrative Functions
• Microsoft Excel
• Clerical Works
• Customer Service
• Employee Assistance Programs
• Interpersonal Communications
• Microsoft Outlook
• Detail Oriented

• Administrative
• Customer Service & Support
• Social Services
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

35 heures par semaine