Fleet Administrator – Systems & Inventory Coordinator

Fleet Administrator – Systems & Inventory Coordinator About Holland Power Services Inc. Holland Power Services Inc., a subsidiary of Alectra Inc., is a leading power line restoration company in North America, with operations across New Brunswick, Ontario, Quebec, and New England. We specialize in emergency power restoration, working closely with utility contractors to ensure swift, safe, and efficient recovery during storm events. Our Fleet team supports this critical work by maintaining the vehicles and equipment required for daily operations and emergency response. Accurate fleet information, reliable systems, effective maintenance coordination, and strong inventory controls are essential to ensuring our fleet remains safe, compliant, and ready to respond. Position Overview We are seeking a detail-oriented, highly organized, and systems-focused Fleet Administrator – Systems & Inventory Coordinator to support the day-to-day administration of our fleet operations. This role is responsible for administering Fleetio and supporting other fleet systems, maintaining accurate vehicle and equipment information, monitoring fleet maintenance and compliance requirements, coordinating light-duty vehicle repairs, and supporting fleet parts inventory management. The position works closely with the Director of Fleet, Fleet Operations, Accounting, Procurement, shop personnel, and division managers across the organization to ensure fleet records, maintenance information, inventory, and vehicle compliance requirements remain accurate and up to date. Key Responsibilities Administer fleet management systems and provide system support to users across the organization, including vehicle setup, transfers, data maintenance, and troubleshooting. Maintain accurate vehicle, equipment, maintenance, inspection, registration, work order, parts, and asset information across fleet and business systems. Monitor preventative maintenance, inspections, registrations, and other fleet compliance requirements; communicate upcoming deadlines and follow up on outstanding items. Coordinate vehicle licensing, registration renewals, permits, and supporting fleet documentation as required. Support fleet asset administration, including vehicle additions, transfers, disposals, expenditure tracking, and coordination with Accounting. Support fleet parts inventory management, including receiving, transfers, issuing, inventory counts, reconciliations, and maintaining accurate inventory records. Coordinate repairs and maintenance for light-duty fleet vehicles, including service appointments, vehicle pickups and deliveries, and repair documentation. Work with Fleet, Procurement, Accounting, shops, divisions, vendors, and system providers to resolve discrepancies and continuously improve fleet processes, systems, and data quality. Qualifications 3–5 years of experience in fleet administration, fleet systems, equipment management, parts, inventory, automotive/heavy equipment, or a related field. Post-secondary education in Business, Supply Chain, Logistics, Automotive/Equipment Management, or a related field is considered an asset. Experience with fleet management, maintenance, inventory, ERP, or accounting systems. Strong computer and data-management skills, including Microsoft Office, with a high level of accuracy and attention to detail. Strong organizational and problem-solving skills with the ability to manage multiple priorities, deadlines, and follow-up requirements. Basic knowledge of vehicle maintenance, preventative maintenance, parts, work orders, and inventory processes is considered an asset. Strong communication and interpersonal skills with the ability to work effectively with shops, vendors, managers, and cross-functional teams. We offer competitive pay, health benefits, RRSP matching, and room to grow—plus the opportunity to make a real impact by supporting critical power restoration operations where they matter most. Ready to power the future with us? Apply today to join a team that makes a real impact. Applications will be accepted until September 4, 2026. Holland Power Services is an equal opportunity employer and is committed to providing an inclusive and accessible recruitment process. We will work with applicants who request accommodation to ensure individual accessibility needs are met, to the point of undue hardship. We thank all applicants for their interest in a career with Holland Power Services; only those selected for an interview will be contacted.

The Fleet Administrator will manage fleet systems, maintain accurate vehicle and equipment records, and coordinate maintenance and compliance requirements. They will also support parts inventory management and work closely with internal departments and vendors to ensure operational efficiency.

Candidates should have 3–5 years of experience in fleet administration, inventory management, or a related field. Strong computer skills and the ability to manage multiple priorities and data-heavy tasks are essential for this role.

• Health benefits • RRSP matching

• Résolution de problèmesSouhaitée
• CommunicationSouhaitée
• LogistiqueSouhaitée
• Microsoft OfficeSouhaitée
• Gestion des stocksSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Fleet administration
• Fleetio
• Inventory management
• Data management
• Preventative maintenance
• Vehicle compliance
• Work order management
• Procurement
• Microsoft Office
• Problem-solving
• Communication
• Asset administration
• Logistics
• Equipment management
• Emergency Response
• Fleet Maintenance
• Maintenance Coordination
• Equipment Maintenance
• Supply Chain
• Data Maintenance
• Vehicle Maintenance
• Accounting
• Accounting Systems
• Management
• Business Systems
• Heavy Equipment
• Data Management
• Data Quality
• Interpersonal Communications
• Inventory Control Systems
• Problem Solving
• Work Order
• Operations
• System Support
• Troubleshooting (Problem Solving)
• Coordinating
• Detail Oriented

• Logistics
• Administrative
• Energy
• Management & Leadership
• Fleet Administrator
• Transportation Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Transportation Workers, All Other
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine