Administrative Assistant

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. ADMINISTRATIVE ASSISTANT Our client is seeking an experienced Administrative Assistant to join their legal team. This is an excellent opportunity for a highly organized, proactive administrative professional who enjoys working in a fast-paced environment supporting senior leadership and multiple stakeholders. About the Role Reporting to senior leadership, you will provide administrative and operational support to a busy team while helping ensure the smooth day-to-day functioning of the department. You will manage calendars, coordinate meetings and logistics, prepare correspondence and presentations, support records management, and act as a key point of contact for internal and external stakeholders. This role requires someone who is detail-oriented, exercises sound judgment, maintains confidentiality, and can effectively manage multiple priorities with minimal direction. Key Responsibilities: Manage complex calendars and coordinate meetings for senior leaders. Prepare correspondence, reports, presentations, agendas, and meeting materials. Attend meetings and prepare minutes and action items as required. Liaise with internal and external stakeholders to coordinate information and support business operations. Maintain SharePoint sites, electronic records, and document management systems in accordance with organizational standards. Qualifications: Demonstrated and progressively responsible administrative experience supporting senior leaders or multiple teams. Exceptional organizational skills and strong attention to detail. Advanced proficiency with Microsoft Outlook, Excel, Teams, SharePoint, and the Microsoft Office Suite. Experience supporting legal professionals or working within a legal environment is considered an asset. Previous experience in the public or broader public sector is considered an asset. The ideal candidate is someone who anticipates needs and takes initiative, builds strong working relationships with colleagues and stakeholder and takes pride in producing accurate, high-quality work. How to Apply: If you have the experience and skills to succeed in this opportunity, we encourage you to submit your resume. We thank all candidates for their interest; however, only those selected for an interview will be contacted. If you require accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.

Provide administrative and operational support to a legal team and senior leadership. Responsibilities include managing complex calendars, coordinating logistics, and maintaining electronic records and SharePoint sites.

Requires progressively responsible administrative experience supporting senior leaders, with advanced proficiency in Microsoft Office Suite. Experience in a legal environment or the public sector is considered an asset.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Meeting Coordination
• Correspondence Preparation
• Records Management
• Microsoft Outlook
• Microsoft Excel
• Microsoft Teams
• Microsoft SharePoint
• Minute Taking
• Stakeholder Management
• Organizational Skills
• Attention To Detail

• Administrative
• Legal
• Government & Public Sector

Expérience minimale

2+ ans

Postuler avant le

13 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate