Laboratory Administrator

About the Position We are currently seeking a Laboratory & Office Administrator to support our materials testing department and assist with the day-to-day administration of our Calgary office. This is a varied administrative role involving laboratory report administration and document management, scheduling and dispatch of field staff, office coordination, and general administrative support. The successful candidate will work closely with laboratory and engineering staff, management, clients, contractors, and other departments. Key Responsibilities Laboratory Administration Ensure laboratory reports are scanned, filed, and saved to the appropriate server locations. Maintain and update report distribution lists as required. Perform quality control checks on reports and documentation. Complete data entry of laboratory reports and work records. Coordinate the distribution of reports. Assist with billing and invoicing. Administer and track storage equipment. Coordinate the couriering of signed and sealed documents. Scheduling & Dispatch Respond to calls and emails from contractors, clients, and engineers requesting site visits and testing services. Manage and maintain the field-testing calendar. Coordinate and dispatch staff for site work. Communicate scheduling updates and changes to appropriate staff and clients. Office Administration & Coordination Greet and welcome visitors and direct them as appropriate. Receive and direct general incoming phone calls and emails. Act as the point of contact for office repairs and maintenance and coordinate with service providers as required. Manage stationery, laboratory, office, and kitchen supply orders. Receive and process deliveries and coordinate outgoing couriers. Help maintain clean, organized, and well-stocked common areas and kitchens. Assist HR with onboarding preparations and event setup as required. Provide administrative support to other departments as needed. Perform other reasonable duties related to the position as required. Hours & Compensation This is a full-time, salaried position with an annual salary of $55,000–$60,000, depending on experience and qualifications. Regular hours of work are Monday to Friday, 8:00 a.m. to 4:30 p.m. Requirements Qualifications & Skills The ideal candidate will: Possess excellent written and verbal communication skills. Be highly organized and detail-oriented. Demonstrate strong time-management skills and the ability to manage multiple priorities. Be proficient in Microsoft Office, including Outlook, Word, and Excel. Be comfortable using scheduling tools and shared calendars. Work efficiently and meet deadlines in both independent and team settings. Possess strong customer service and interpersonal skills when interacting with clients, contractors, visitors, and staff. Be professional and comfortable acting as a first point of contact for the office. Have previous experience in an office or administrative environment. Experience in an engineering, construction, laboratory, or professional services environment would be considered an asset.

The Laboratory Administrator will manage laboratory report documentation, quality control, and billing while coordinating field staff scheduling and dispatch. Additionally, the role involves general office administration, including visitor reception, supply management, and supporting various departments with onboarding and facility maintenance.

The ideal candidate should possess strong organizational, communication, and time-management skills with proficiency in Microsoft Office applications. Previous experience in an administrative role within an engineering, construction, or laboratory environment is considered an asset.

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft OfficeSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Document management
• Data entry
• Scheduling
• Dispatching
• Quality control
• Billing
• Invoicing
• Customer service
• Microsoft Office
• Outlook
• Word
• Excel
• Time management
• Communication skills
• Office coordination
• Document Management
• Administrative Support
• Laboratory Reports
• Office Administration
• Productivity Improvement
• Ability To Meet Deadlines
• Microsoft Excel
• Customer Service
• Data Entry
• Field Testing
• Interpersonal Communications
• Materials Testing
• Microsoft Outlook
• Telephone Skills
• Staff Management
• Time Management
• Verbal Communication Skills
• Coordinating
• Quality Control
• Detail Oriented

• Administrative
• Engineering
• Construction
• Customer Service & Support
• Laboratory Administrator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine