Administrative Assistant

Our client, a growing professional services firm, is seeking an Administrative Assistant to join their team on a part-time basis as an incremental hire. This is an excellent opportunity for a highly organized and detail-oriented professional who enjoys working behind the scenes to keep operations running smoothly. Supporting leadership and a broader professional team, you will play a key role in managing client documentation, coordinating administrative workflows, and ensuring a high standard of client service in a collaborative, remote-first environment. Responsibilities: Prepare, collate, and distribute draft and final client packages in a timely and accurate manner. Maintain organized and up-to-date client files and documentation. Follow up with clients regarding outstanding information and required documentation. Respond to inquiries and requests professionally and efficiently. Assist with client communications using established templates and processes. Ensure all correspondence and client-facing materials are accurate and professionally presented. Maintain the accuracy and integrity of workflow management and contact management systems. Update and manage client records, documents, and related administrative systems. Prepare and edit internal and external correspondence, including letters, memos, and email communications. Monitor workflow progress to ensure deadlines and service standards are consistently met. Support process improvements and contribute to maintaining efficient administrative procedures. Provide administrative support to leadership and other members of the professional team. Collaborate with colleagues across various functions to facilitate smooth day-to-day operations. Assist with additional administrative projects and responsibilities as required. Qualifications: College diploma or university degree preferred. 3-5 years of administrative experience within a professional services environment, ideally in accounting, legal, financial services, or a similar industry. Advanced proficiency with Microsoft Office, including Excel, Word, and Outlook. Strong working knowledge of Adobe Acrobat/PDF tools. Experience with DocuSign and Microsoft OneDrive. Experience with CaseWare, TaxPrep, or similar software is considered an asset. Experience supporting multiple stakeholders in a fast-paced environment. Exceptional attention to detail and commitment to accuracy. Strong organizational, prioritization, and time management skills. Excellent verbal and written communication skills. Ability to exercise sound judgment, initiative, and discretion when handling confidential information. Working knowledge of bookkeeping principles is considered an asset. Strong problem-solving skills and the ability to work both independently and collaboratively. Proactive, reliable, and adaptable with a strong sense of accountability. Work Environment: Part-time position (approximately 18-22 hours per week). Flexible schedule during regular business hours. Primarily remote environment with occasional in-person meetings. Additional hours may be required during peak periods, particularly during tax season. Opportunity to grow into a permanent position based on performance and business needs. To support a fair and efficient hiring experience, we may use AI-assisted tools for administrative tasks like note-taking or scheduling. These tools never make hiring decisions, our team does. If you have any questions about how we use AI, we're happy to discuss.

The role involves managing client documentation, coordinating administrative workflows, and preparing client packages. The assistant will also support leadership and professional teams while maintaining the integrity of contact management systems.

Candidates should have 3-5 years of administrative experience in professional services and proficiency in Microsoft Office and Adobe tools. A college diploma or university degree is preferred, along with strong organizational skills and attention to detail.

• Gestion du tempsSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft OfficeSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée
• Tenue de livresSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Client Documentation
• Microsoft Office
• Excel
• Word
• Outlook
• Adobe Acrobat
• DocuSign
• Microsoft OneDrive
• CaseWare
• TaxPrep
• Time Management
• Written Communication
• Verbal Communication
• Bookkeeping

• Administrative
• Finance & Accounting
• Legal
• Consulting

Formation minimale

Diplôme collégial

Expérience minimale

2+ ans

Postuler avant le

12 sept. 2026

Langue de l’offre

anglais

Heures de travail

22 heures par semaine

Exigences de lieu

Country, Greater Toronto Area, Canada

Niveau d’expérience

Not Applicable

Mode de candidature

La candidature directe est offerte