Administrative Assistant - Procurement (Mat leave)

Join our team to achieve your full career potential! We are proactive, outside the box thinkers and doers who stop at nothing to make the iconic Laura and Melanie Lyne brands shine! Privately owned and based in Laval, Quebec, with a strong vision for innovation and optimizing the employee and client experiences, we continue to help generations of Canadian women to look and feel their best. The Administrative Assistant - Procurement coordinates supplies purchases for our stores, Head Office and our Distribution Centre. They ensure optimal service for all employees at stores and Head Office. Ensures efficiency for inventory management, build and maintain strong relationships with suppliers, works on special project requests as assigned and support the Procurement Department Team. This is a maternity leave replacement How will you support the team? 1. Purchasing and Negotiation Negotiate product pricing, fees and terms with current and potential suppliers. Proactively look to identify new suppliers for existing purchases. Actively searche for new suppliers for all volume purchases. Introduce new ideas to reduce department costs by assessing actual cost VS department needs. Identifie suppliers in China and evaluates pros and cons to direct sourcing from China VS domestic sourcing for volume purchases. Ensure supplier system information and costing remain up to date in order to avoid purchasing and sales errors. Ensure that information on invoices matches purchase orders before sending them to the Accounting Department. 2. Inventory Management Analyze and control consumption of goods as needed in order to adequately replenish all stock. Verify that inventory levels are sufficient in order to avoid interruptions in operations. Evaluate the logistics timeline for all volume products to ensure maximum efficiency in receiving initial orders and replenishment orders. Evaluate the required space needed in warehouse for supplies. Maintain and coordinate the verification of the monthly inventory taken by the Supply Warehouse Team. Make agreement with suppliers regarding stock storage until orders are shipped. Analyze inventory and shares strategic opportunities on future purchases based on observations made. Develop, maintain and update inventory and pricing databases. 3. Service Support the Procurement Team to ensure regular store requests on supplies order form are being addressed adequately. Ensure special requests from stores and Head Office are being addressed and actioned out effectively and within the timeframe expected. Analyze the current store, Head Office order process to supplies, and identifies any opportunities to improve. Obtain feedback from stores on reoccurring products used and identifies any opportunities (ex.: quality issues, ineffective products, etc.). 4. Department Support Act as go-to person and subject matter expert for the team by providing coaching and guidance to ensure a performing team. Monthly reporting. Participate in on-going improvement of the department’s processes. Requirements: Experience in similar function would be considered a definite asset. Experience with inventory management tools 2 years experience in purchasing Strong Microsoft Office skills Inventory management skills Core negotiation skills Excellent interpersonal, analytical and communications skills Strong time management skills and ability to multi-task and easily and rapidly shift priorities Excellent organizational skills Ability to conduct store visits (10%) Laura Canada is a family-owned retailer housing two iconic women’s fashion apparel brands, Laura and Melanie Lyne. Based in Laval, Quebec, we design, produce, market and sell our fashion collections across Canada. We proudly employ over 2,000 dedicated team members and operate more than 140 retail store locations as well as operating laura.ca and melanielyne.com. We attribute our success to the unwavering commitment of our teams to delivering outstanding customer experiences while embodying our shared values of integrity, respect, teamwork, performance, and passion. At Laura Canada, we believe that delivering an outstanding customer experience is driven by our commitment to an outstanding employee experience.

The Administrative Assistant coordinates supply purchases for stores and the head office while managing inventory levels and logistics. They also negotiate with suppliers, analyze costs, and provide support to the procurement team to ensure operational efficiency.

Candidates should have at least 2 years of experience in purchasing and proficiency with inventory management tools. Strong Microsoft Office skills, analytical abilities, and excellent communication skills are required for this role.

• Gestion du tempsSouhaitée
• Analyse de donnéesSouhaitée
• CommunicationSouhaitée
• LogistiqueSouhaitée
• Microsoft OfficeSouhaitée
• Gestion des stocksSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Purchasing
• Negotiation
• Inventory management
• Microsoft Office
• Data analysis
• Logistics
• Supply chain
• Reporting
• Communication
• Time management
• Organizational skills
• Strategic planning
• Cost reduction
• Vendor relations
• Procurement
• Organizational Skills
• Accounting
• Customer Service
• Sales
• Warehousing
• Innovation
• Inventory Management
• Invoicing
• Multitasking
• Operations
• Order Processing
• Coaching
• Time Management
• Collections
• Teamwork

• Administrative
• Retail
• Logistics
• Management & Leadership
• Procurement Administrative Assistant
• Procurement / Sourcing Specialist
• Buyers
• Wholesale and Retail Buyers, Except Farm Products
• Buyers and Purchasing Agents

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine