Executive Assistant, President's Office

Partner with the President & Founder to advance our purpose-driven mission with clarity and care Enable an effective Board by managing agendas, materials, and action items Help drive our mission to better prepare youth for their future We encourage you to apply! We invite you to submit your application to join Let’s Talk Science – Canada’s leading national, charitable organization that engages youth in science, technology, engineering and math (STEM). Let’s Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity. We are committed to employment equity, building a diverse workforce and accessibility for all employees and program participants. We invite you to complete a brief questionnaire to help us build and measure our efforts to attract members of Equity Deserving communities to employment with Let’s Talk Science at https://questionpro.ca/t/AB3unpnZB3uwj1. Executive Assistant, President’s Office At Let’s Talk Science, we're more than just an organization – we're a national force for making a positive impact in the education sector in Canada. We are seeking a highly organized and deadline driven professional who provides a high-level of administrative, governance, and strategic support to the President in advancing the mission and priorities of Let’s Talk Science. This role serves as a key partner to the President, enabling effective decision-making, ensuring the smooth functioning of the Board of Directors and its committees, and strengthening alignment between governance and organizational strategy. In addition to core executive support responsibilities, the role contributes to governance excellence and, in select areas, functions as an extension of the President’s Office - anticipating needs, advancing priorities, and supporting cross-organizational coordination. Central to this role is an understanding that the Office of the President represents the mission, values, and aspirations of Let’s Talk Science, and reflects these in all interactions and outputs. Requirements/Qualifications Post-secondary education in administration, business, public administration, or related field, or equivalent experience Minimum 5 years’ experience in executive-level administrative and governance support roles Demonstrated experience supporting boards of directors and governance processes in a not-for-profit Strong proficiency in Microsoft Office; experience with board portals or document management systems (e.g. SharePoint) preferred Experience with Raiser’s Edge or customer relationship management (CRM) systems an asset Fluency in both English and French an asset Demonstrated professionalism, including the ability to maintain confidentiality and act with tact, integrity and diplomacy Outstanding written communication skills, including in preparation of material across various formats and audiences Advanced oral communication, interpersonal and relationship management skills, including ability to influence and build productive working relationships with external stakeholders Strong understanding of governance best practices and board dynamics Exceptional organizational and project management skills Ability to anticipate needs and operate proactively while managing competing priorities in a fast-paced environment Ability to work outside of regular hours on occasion A full position description can be downloaded from our website at: https://letstalkscience.ca/employment-opportunities. This position is also available in French at https://parlonssciences.ca/travaillez-pour-nous. We also invite you to visit our website at https://letstalkscience.ca/ parlonssciences.ca to learn more about our organization including our historical and ongoing commitment to equity, diversity, inclusion and accessibility https://letstalkscience.ca/about-us/equity / https://parlonssciences.ca/a-notre-sujet/equite. WHAT WE OFFER: BENEFITS AND PERKS OF WORKING AT LET’S TALK SCIENCE Flexible hours and Flexible Friday’s year round Remote work option that enables you to join us anywhere in Canada with support for set-up and connectivity Generous vacation package: 3 weeks' vacation to start + 2-week paid winter closure Flexible holiday policies that allow for observance of diverse cultural and religious holidays 10 paid sick days Comprehensive group benefits coverage on a premium cost-shared basis, including: health, dental, vision, Employee Assistance Program (EAP), life, long-term disability (LTD) and critical illness (starting at 3 months) Support for professional development and training to support our commitment to EDIA Years of Service Recognition Expected hiring range: $60,000.00 - $70,000.00. Placement in the range will be based on factors such as market conditions, internal equity and candidate experience, skills and qualifications relevant to the role. Application Process To be considered, applicants must submit the following materials: A cover letter A resume Applications that do not include all required documents may not be reviewed. Application Deadline Please submit your application quoting “Executive Assistant, President’s Office” as outlined below by 11:59 pm ET on August 23, 2026 to: Shawna Agathos Human Resource Generalist, Let’s Talk Science 1510 Woodcock Street, Unit 8 London ON N6H 5S1 Or via email: [email protected] (please submit all documents in one pdf file) FAX: (519) 474-4085 A member of our Human Resources team reviews ALL applications submitted as outlined above– yes, a real person reviews resumes! We are excited to read more about what amazing things you could add to Let’s Talk Science. Equity Statement Let’s Talk Science is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge the shared lands we live and work on across Canada and that our national office is situated on the traditional territory of the Haudenosaunee, Wyandot and Anishinaabe. Let’s Talk Science values the diverse and intersectional identities of its stakeholders and staff. Let’s Talk Science believes equity, diversity and inclusion strengthen the community and enhance excellence, innovation and creativity and is committed to accessibility for all employees. We are committed to employment equity and building a diverse workforce reflective of Canadian society that will enrich our work and learning environment. Let’s Talk Science seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates that have been historically disadvantaged and marginalized, including applications who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women, and/or 2SLGBTQ+. We recognize that talented candidates may not meet every requirement listed in a job posting. Research suggests that women and people from underrepresented groups are often less likely to apply unless they meet all qualifications. If you're enthusiastic about this opportunity but don't match every criterion exactly, we encourage you to apply. Your skills, experience, and potential may make you an excellent fit for this role. All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements applicants must be eligible to work in Canada. We are committed to providing accommodation to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. We thank everyone for their expression of interest and are truly appreciative of the time individuals put into applying. However, with the limitations on time only those selected for an interview will be contacted. No telephone, walk-ins or agency inquiries please.

The role provides high-level administrative, governance, and strategic support to the President to advance the organization's mission. Key duties include managing board agendas, facilitating decision-making, and ensuring smooth coordination across the President's Office.

Candidates must have post-secondary education in administration or a related field and at least 5 years of experience in executive-level administrative and governance support. Strong proficiency in Microsoft Office and demonstrated experience supporting boards of directors are required.

• Flexible hours • Flexible Fridays • Remote work option • Vacation package • Paid winter closure • Flexible holiday policies • Paid sick days • Health insurance • Dental insurance • Vision insurance • Employee assistance program • Life insurance • Long-term disability • Critical illness insurance • Professional development support

• Microsoft OfficeSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive support
• Governance
• Project management
• Strategic support
• Board management
• Microsoft Office
• SharePoint
• Raiser’s Edge
• CRM
• Written communication
• Oral communication
• Relationship management
• Confidentiality
• Diplomacy
• Administrative support

• Administrative
• Management & Leadership
• Education
• Social Services

Formation minimale

Baccalauréat

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Associate

Mode de candidature

La candidature directe est offerte