Casual Opportunity- Administrative Assistant (OA11) Student Services - Ivany Campus

Discover The Opportunity Dartmouth, NS Administrative Experienced Relief / Casual Competition Number: 2425-407 Benefits Health Insurance Dental Insurance Paid Time Off Retirement Plans Life Insurance Disability Insurance Employee Assistance Program Tuition Aid Wellness Programs Operational Support Administrative Assistant 2 (OA11) Education Ivany Campus Dartmouth, Nova Scotia Department of Student Services Casual Position: Commencing approximately September 14th, 2026 and ending approximately October 30, 2026 Application deadline is 11:59pm, September 3, 2026 Salary range: $25.44 to $28.46/hr Share What you'll do Responsibilities Working in a team environment and reporting to the Manager of Student Services you will: Provide a full range of administrative support services for the Student Services team. Support student services with the planning of both college and campus specific signature events, such as Orientation, Convocation, Get Started, and Open House. Provide superior customer service to students, staff and the public. Provide best-in-class front-line service delivery, including support for in-person, telephone, MS Teams and email inquiries. Maintain current and historical student files and record data into PeopleSoft (the College's Enterprise Resource Planning (ERP) system). Prepare a variety of letters efficiently and accurately. Print transcripts and treat all student and alumni information with the utmost discretion and confidentiality. Provide supportive coverage for all administrative tasks such as filing, booking appointments, attending meetings and general office support as needed. You may also be asked to cross-train with our Business Office to assist with tasks during busy times. What you'll need Qualifications Qualifications and Occupational Experience: The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience. Occupational experience that includes a front-line customer service role in a post-secondary institution would be considered an asset. You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, specifically Outlook, Excel, Sharepoint and Teams. Prior experience with PeopleSoft (or other enterprise information systems) would be considered an asset. You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work. Experience supporting/providing service to students, faculty, staff and prospective students would be considered an asset. Relevant Skills And Knowledge You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism. You possess excellent interpersonal skills and are able to interact at all levels of an organization. You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction. Your superb team working skills enable you to contribute positively to a team environment. You have specific technical occupational knowledge and skill in working with databases and Excel. You are known for your problem solving and critical thinking skills. You are a strong communicator. You possess excellent coordination skills specifically related to working in a fast-paced, deadline-driven environment. You have proven records and information management skills and abilities. You demonstrate a strong commitment to excellence especially regarding official communication, correspondence and information management in terms of accuracy and timeliness. You are dedicated to life-long learning and demonstrate professional curiosity in self-driven learning activities. Look for yourself Photo Gallery A Little Bit About Us Nova Scotia Community College We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application. NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province. Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre Metro Region: Includes Akerley Campus and IT Campus Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS) Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus Stand-Alone Campus Ivany Campus Are you interested? Work With Us Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements. NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Talent Consultant ([email protected]). Our Employee Workplace Accommodation Policy can be found here.

Provide comprehensive administrative support to the Student Services team, including managing student files and handling front-line inquiries. Assist in the planning and execution of campus signature events such as Orientation and Convocation.

Requires a post-secondary certificate/diploma in Business or Office Administration with 2 years of experience, or a high school diploma with over 10 years of experience. Proficiency in Microsoft Office and experience in a fast-paced office environment are essential.

• Health Insurance • Dental Insurance • Paid Time Off • Retirement Plans • Life Insurance • Disability Insurance • Employee Assistance Program • Tuition Aid • Wellness Programs

• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• Administrative SupportSouhaitée
• interpersonal skillsSouhaitée
• CommunicationSouhaitée
• Critical ThinkingSouhaitée
• Microsoft Office SuiteSouhaitée
• coordinationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Customer Service
• Event Planning
• Records Management
• Microsoft Office Suite
• PeopleSoft
• Interpersonal Skills
• Problem Solving
• Critical Thinking
• Coordination
• Information Management
• Communication

• Administrative
• Education
• Customer Service & Support

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

27 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level