Administrative Assistant - Rehabilitation & Supportive Care Services

Click here to apply as an internal applicant. ​Req ID: 224144Location: Central Zone, Nova Scotia Rehabilitation and Arthritis Centre - QEII Department: OPCZ Dir Clinical Services RehabType of Employment: Permanent Hourly FT (100%) x 1 Union: MGMT/NON-Union Management/Non Union PositionPosting Closing Date: 1-Sep-26About the Opportunity Reporting to the Director, The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with other administrative assistants within the portfolio and across the health authority. This position provides support at times to the thirteen portfolio managers as well as additional support to individuals, committees or working groups as assigned, as well as supports other members of the portfolio as required. The position also connects with patients, families and community groups seeking information. About You We would love to hear from you if you have the following: Post-Secondary diploma in a recognized office administration, business administration or secretarial program Undergraduate degree is an asset Five (5) years of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare Confidentiality must be maintained at all times; privy to confidential portfolio information such as human resource materials and financial data. Proficiency in Microsoft Office Suite Understands and works within the formal and informal influences and decision-making relationships within the organization. Brings to the attention of manager any issues affecting program effectiveness or efficiency. Self-starter in achieving position related goals. Takes action beyond explicit job responsibilities. Sets high performance goals, understands which decisions can be made alone and which require consultation with others and acts accordingly. Competencies in other languages an asset, French preferred I skills test may be required as part of the selection process Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.Hours Permanent full-time position; 75 hours biweekly Compensation and Benefits Pay Scale Type: NU02Band: 2Hourly Rate: $28.46 - $34.86Annual Salary: $55,492.00 - $67,978.00Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development and employee support programs may also be available.What You'll Love About Nova Scotia Health Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada. From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home. Once You've Applied Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. ​This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

The Administrative Assistant provides comprehensive support to the Director by coordinating daily office operations and establishing administrative procedures. The role also acts as a liaison across the health authority and provides support to portfolio managers, committees, and working groups.

Candidates must possess a post-secondary diploma in office or business administration and at least five years of progressively responsible executive-level administrative experience. Proficiency in Microsoft Office Suite and the ability to maintain strict confidentiality regarding human resources and financial data are required.

• Health insurance • Dental insurance • Travel insurance • Long-term disability insurance • Life insurance • Defined benefit pension plan • Wellness programs • Development programs

• Gestion du tempsSouhaitée
• Résolution de problèmesSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Executive support
• Office coordination
• Microsoft Office Suite
• Confidentiality
• Communication
• Liaison
• Administrative procedures
• Time management
• Problem solving
• Administrative Support
• Self-Starter
• Office Administration
• Business Administration
• Management
• Decision Making
• Disabilities
• Financial Data
• French Language
• Innovation
• Microsoft Office
• Rehabilitation
• Portfolio Management
• Coordinating

• Administrative
• Healthcare
• Management & Leadership
• Administrative Support Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Postuler avant le

2 sept. 2026

Langue de l’offre

anglais

Heures de travail

38 heures par semaine