Administrative Assistant

The Opportunity Company, Department: Nova Scotia Power, ERP Product Support Location: Halifax, Nova Scotia Type of Employment: Temporary, Full-Time Closing Date: September 2, 2026 Note: This position has an expected end date of February 17th, 2027. We are looking for a Administrative Assistant to join our team. Reporting to the Senior Director, Finance & Compliance, you will work to provide a high caliber of administrative support for a team of approximately thirty people. The Administrative Assistant provides comprehensive administrative support to a team within Nova Scotia Power, ensuring the effective coordination of daily activities and adherence to corporate administrative and safety requirements. This role supports a high-volume, fast-paced environment and contributes to team efficiency through strong organizational, clerical, and coordination capabilities. Key elements of this role include: Administration & Coordination Coordinate and arrange meetings and events. Manage calendars and email correspondence. Organize travel arrangements. Maintain office supplies inventory and coordinate office mail and package handling. Maintain filing systems and SharePoint sites. Create and edit documents, spreadsheets, and presentations. Perform other administrative duties as required. Health & Safety Compliance Ensure compliance with Occupational Health and Safety rules and regulations. Track and support team safety program requirements. Monitor and maintain records of training completion to ensure compliance. Financial & Payroll Administration Process invoices for payment. Update payroll information. Prepare and submit expense reports. Data, Reporting & Analysis Support various reporting activities, including budget preparation and variance analysis. Maintain records of approvals. Assist with Balanced Scorecard data tracking and reporting. Role-Specific Responsibilities Perform additional responsibilities aligned with the needs of the business unit and team. These skills will make you successful: To thrive in this role, you recognize yourself in most of the following competencies and skills listed below: Education & Experience College diploma in Office Administration, Business, or related field is required. Minimum 2 years of relevant experience. An equivalent combination of education, training, and relevant experience may be considered. Technical/Job Specific Knowledge and Abilities Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook. Experience with SharePoint, Oracle, and PeopleSoft. Strong attention to detail and ability to maintain a high standard of accuracy. Demonstrated sound judgement and ability to handle confidential information. Strong interpersonal and communication skills. Excellent organizational and multitasking abilities. Ability to work both independently and collaboratively. Self-motivated with the ability to take initiative. We understand that experience comes in many forms, and we’re dedicated to adding new perspectives to the team. So, if your experience is close to what we’ve listed above, please consider applying. Learn more about our culture and values At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are: making an impact from Atlantic Canada to the world. Your experience and perspective will help us to safely deliver cleaner, more reliable energy to our customers. If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you. Apply by September 2, 2026 and let us know why this role is right for you. The perks of joining our team? We offer: Flexibility: Hybrid work model. Health & Wellbeing: A comprehensive benefits plan, 24/7 access to virtual health care services for you and your family through Dialogue, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits. Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs. Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching, volunteer programs, various committees and employee resource groups, and scholarships for children of employees. Competitive Compensation: Short-term incentive plan and a Defined Contribution Pension Plan. Diversity, Equity & Inclusion at Emera As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers, Top Employers for Young People and Top Diversity Employers. We know our success is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation. Recruitment & Promotion Policy The success of the Emera Company is driven by its people: a strong team with a shared commitment to support the Emera Company mission and values. The purpose of our recruitment policy is to provide a consistent framework to support fair and equitable attraction, hiring, and retention of the best talent for vacant positions. We are dedicated to maintaining a fair hiring process that provides equitable opportunities to all our applicants and is guided by our company values. If you have any questions about this opportunity or if you are experiencing any technical difficulty with the application process, please email [email protected]

The Administrative Assistant provides comprehensive support to a team of thirty, managing daily coordination, meetings, and office operations. They also ensure compliance with safety regulations, process payroll and invoices, and assist with financial reporting and data tracking.

Candidates must possess a college diploma in Office Administration, Business, or a related field along with at least two years of relevant experience. Proficiency in Microsoft Office, SharePoint, and ERP systems like Oracle or PeopleSoft is required, alongside strong organizational and communication skills.

• Hybrid work model • Comprehensive benefits plan • 24/7 virtual health care services • Free on-site fitness centre • Employee and family assistance program • Parental leave top-up plan • Wellness benefits • Sponsored education programs • Short-term incentive plan • Defined contribution pension plan

• Microsoft OfficeSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Meeting coordination
• Calendar management
• Travel arrangements
• Office supply management
• Filing systems
• Document creation
• Health and safety compliance
• Payroll administration
• Invoice processing
• Expense reporting
• Budget preparation
• Variance analysis
• Microsoft Office
• SharePoint
• Oracle
• Office Supply Management
• Data Reporting
• Administrative Support
• Office Administration
• Balanced Scorecard
• Virtual Health
• Expense Reports
• PeopleSoft Applications
• Variance Analysis
• Administrative Functions
• Self-Motivation
• Data Version Control (DVC)
• Microsoft Excel
• Spreadsheets
• Clerical Works
• Communication
• Fundraising
• Training And Development
• Occupational Safety And Health
• Finance
• Equities
• Innovation
• Invoicing
• Mentorship
• Microsoft Outlook
• Multitasking
• Microsoft PowerPoint
• Presentations
• Proactivity
• Product Support
• Microsoft SharePoint
• Travel Arrangements
• Coordinating
• Filing

• Administrative
• Energy
• Finance & Accounting
• Security & Safety
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

2 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine