People & Culture Coordinator

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design. It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship. Reporting to the Manager, People Strategies, the People & Culture Coordinator is responsible for providing proactive, client-focused support across a range of People & Culture (P&C) functions in alignment with OCAD University’s (OCAD U) academic and strategic plans and values. The P&C Coordinator leads the coordination and administration of core People & Culture processes, ensuring activities are organized, tracked and completed efficiently. Working in partnership with the P&C Advisors and other P&C team members across designated functions, the Coordinator contributes to the effective delivery of P&C programs, services, projects, and initiatives. The Coordinator also contributes to the continuous improvement of P&C processes and programs, using an equity informed, client focused approach. Summary Of Responsibilities In partnership with the P&C Advisors, proactively provide service to administrative managers and staff across all departments at OCAD U Act as the first point of contact for the Advising team, providing advice, guidance and support to managers and staff on P&C related programs, policies, and procedures, including but not limited to recruitment, labour relations & employee wellness, and escalating matters to the P&C Advisors as required Maintain awareness of client group needs and support the P&C Advisor with workforce planning activities by gathering and maintaining workforce data, coordinating related processes and documentation, and assisting with the implementation of workforce planning initiatives Prepare various employment-related correspondence, including job offers and promotions, and other employment documentation Support position control processes, including POSD submissions and auditing of related reports Support employee onboarding process, including coordinating pre-employment paperwork and orientation sessions, and addressing related inquiries and/or issues; ensure managers have required information to support this process Lead the administration and coordination of the Professional Development (PD) program, including collecting and preparing PD requests for review by the Professional Development Committee, and recording and communicating approved allocation of PD funds; monitor employee PD funds and consult with the Organizational Development (OD) Specialist as needed In collaboration with the OD Specialist, coordinate and administer all aspects of the Job Evaluation process, serving as the primary point of contact for applicants and ensuring timely communication, documentation follow-up, meeting scheduling, process tracking, and communication of Job Evaluation results Lead the coordination and administration of attendance management processes, including monitoring and auditing Self-Service Leave Request transactions, approvals, and leave plans to ensure accuracy, compliance, and adherence to established policies and procedures; process manual attendance and leave-related transactions as required; identify and investigate discrepancies; and escalate issues to the Advisors on complex matters as needed Lead the administration of Self-Service Leave Request and approval transactions, process manual attendance entries in Colleague UI, conduct regular audits of leave records and plans to ensure accuracy and compliance, and follow up with employees and managers as required to resolve discrepancies and outstanding actions Coordinate labour-management committee meetings, including scheduling, preparing and distributing agendas, attending meetings to record minutes, tracking action items, and distributing minutes and follow-up communications Support the Manager, Faculty & Employee Relations with collection of relevant employment related records in preparation for complaint/grievance processes Oversee the temporary contract renewal and expiry process, including monitoring the temporary contracts ending report, following up with managers regarding contract extensions or end of contract, preparing costing & encumbrance reporting for contracts, coordinating offboarding activities, and ensuring that all required information is submitted to HRIS/Payroll within established payroll deadlines Conduct various cyclical audits, including supervisory and probationary reports and coordinate related follow up and communications and systems updates Serve as the primary coordinator for the annual and probationary performance review process, including reviewing submitted evaluations for completeness, identifying performance concerns, and flagging issues to the appropriate P&C Advisor for follow up; coordinate final sign off and issuing of communications, maintain tracking records, monitor completion rates and prepare related reports and metrics In collaboration with the Employee Wellness Specialist, coordinate the annual employee recognition program, including administering the employee awards nominations and selection process, and supporting the planning and execution of the annual employee appreciation event; support other employee-driven events and initiatives as needed Maintain an accurate electronic filing system, and perform related tasks to ensure records are easily accessible to appropriate staff and kept in accordance with guidelines Using the content management system, review and update P&C section of the OCAD U website and respective SharePoint site, ensuring compliance with AODA standards Conduct employee research and analysis, and prepare internal and external reports as required; liaise with other departments and P&C staff to coordinate and collect related employee data Support the recruitment process, as needed Maintain currency and knowledge in all relevant areas of Human Resources Serve as a backup for other administrative and coordination functions within the People & Culture team, as needed Assist with special projects and initiatives, contributing to the successful operation of the People & Culture office Qualifications A post-secondary degree in Human Resources, Business or a related field, or an equivalent combination of education and experience with special consideration for the professional and community-based experience of equity-deserving groups Ability to obtain a Certified Human Resources Professional (CHRP) designation is preferred A minimum of two (2) years of work experience providing client-focused services, preferably in a human resources unionized, post-secondary or public sector environment Knowledge of applicant tracking systems and Human Resources Information Systems (HRIS) is an asset Working understanding of HR policies and practices, collective agreements, and relevant employment legislation, such as the Employment Standards Act (ESA), Ontario Labour Relations Act (OLRA), Ontario Human Rights Code (OHRC), Occupational Health and Safety Act (OHSA), and the Accessibility for Ontarians with Disabilities Act (AODA) A collaborative and consultative working style with an ability to develop and maintain effective working relationships in a manner that gains trust and cooperation Strong communication and interpersonal skills and judgement, with a demonstrated ability to deal with sensitive or confidential matters with discretion Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students, staff and faculty Qualities that include integrity and resourcefulness Strong computer skills and a working knowledge of all Microsoft Office applications and well-developed internet research skills Demonstrated ability to work independently and participate collaboratively in a team environment This posting is for an existing vacancy. Mode of Work: Hybrid Compensation: Hiring Range - $57,486.45 to $65,772.56 per annum, commensurate with experience, plus benefits; Salary Range - $57,486.45 to $75,566.13 per annum. Hours of Work: Monday to Friday, 35 hours per week. Application Deadline: Interested applicants are invited to submit an updated *resume and cover letter (PDF)by selecting "Apply Now" below, no later than Tuesday August 25th, 2026. Please upload your resume and cover letter as one PDF. Please name your upload: FirstName_LastName-Job Code As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

The People & Culture Coordinator provides client-focused support across HR functions, including recruitment, onboarding, and attendance management. They lead the administration of professional development, job evaluations, and performance review processes in alignment with the university's strategic plans.

Requires a post-secondary degree in Human Resources or Business and at least two years of experience in a client-focused HR role, preferably in a unionized or public sector environment. Knowledge of HRIS, applicant tracking systems, and relevant Ontario employment legislation is essential.

• Benefits

• Microsoft OfficeSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Human Resources Administration
• Recruitment
• Labour Relations
• Employee Wellness
• Workforce Planning
• Onboarding
• Job Evaluation
• Attendance Management
• Performance Review Coordination
• Employee Recognition
• HRIS
• Applicant Tracking Systems
• Microsoft Office
• Employment Legislation
• Interpersonal Communication
• Equity and Diversity

• Human Resources
• Education
• Administrative
• Government & Public Sector
• Management & Leadership

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

10 sept. 2026

Langue de l’offre

anglais

Heures de travail

35 heures par semaine

Niveau d’expérience

Entry level