Administrative Support Assistant - Office of the Honourable Senator Danièle Henkel

Job ID: 246473-67 Classification: ASA: $53,375 – $67,536 Job Type: Indeterminate Appointment (permanent, full-time) Location: Ottawa, Ontario, Canada Closing Date: Sunday, September 6, 2026 About The Senate The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, Senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy. As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of Senators and the institution. How will you contribute? Working with Senator Henkel means joining a one-of-a-kind team where everyone plays an essential role in the collective success. Communication is direct, responsibilities are real, and no two days are alike. We believe in autonomy, sound judgment, and trust. Everyone is encouraged to take initiative, propose solutions, and move files forward with rigour and discernment. Working with Senator Henkel also means working alongside a deeply human, direct, generous, and demanding leader. She places great importance on empathy, respect, authenticity, loyalty, and the pursuit of excellence. Beyond technical skills, interpersonal skills and professional conduct are essential to finding your place within the team and fully contributing to the functioning of the office. You will work in a stimulating political environment where priorities can change quickly. We are looking for someone who knows how to exercise good judgment, distinguish the urgent from the important, contribute to the effective management of the Senator’s time, and ensure rigorous follow-up on requests and commitments. This position requires a high level of discretion and offers the opportunity to play a central role in the day-to-day functioning of an active parliamentary office, by providing high-level administrative support and contributing to the coordination of the office’s activities, its relationships with partners, and the Senator’s digital presence. Main Responsibilities Manage the Senator’s calendar, carry out the necessary follow-ups, identify scheduling conflicts, and ensure that each meeting is properly prepared; Answer phone calls, emails, and information requests, provide general information, direct inquiries to the appropriate people when necessary, and ensure proper follow-up; Organize the Senator’s travel, prepare briefing/material files, and ensure the smooth day-to-day administrative functioning of the office, including tracking expenses and reimbursement requests, maintaining files, and managing supplies and other routine administrative needs; Prepare, review, and follow up on correspondence for the Senator and office staff; Participate, alongside other team members, in developing the Senator’s digital presence and contribute to publishing content intended for social media; Participate in organizing events, meetings, and office activities, while ensuring a professional and welcoming reception for guests and partners; Develop and maintain excellent working relationships with other parliamentary offices, Senate administrative services, and external partners; Contribute to improving work methods and administrative processes and make effective use of digital tools to increase the efficiency of the office; Take on any other responsibilities assigned by the Senator or the Director of Parliamentary Affairs in order to support the office’s priorities. Open to The general public, to staff one (1) full-time, indeterminate position within the office of the Honourable Senator Danièle Henkel. Please note that “indeterminate” refers to an employment contract with no specified end date. The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply. Prerequisites Relevant experience in administrative support, administration, or communications in a government, parliamentary, or institutional environment; Excellent organizational skills, the ability to anticipate needs, and the ability to manage multiple priorities simultaneously, sometimes under tight deadlines; Excellent writing and summarization skills; Excellent proficiency in Microsoft Office, strong comfort with digital tools, and an interest in new technologies that can simplify processes and speed up repetitive tasks; Sound judgment and the ability to recognize situations requiring consultation or intervention; A high degree of autonomy, a strong sense of responsibility, and the ability to take initiative; Excellent interpersonal skills and the ability to build relationships of trust with colleagues, partners, visitors, and other parliamentary offices; A high level of discretion, strong attention to detail, and the ability to handle confidential information professionally; Knowledge of how the Senate operates, parliamentary institutions, or the political environment is considered a significant asset; Excellent command of both French and English, both spoken and written. Competencies Integrity Respect Service Communication Judgment Reliability Teamwork and collaboration Initiative Autonomy / Independence Ability to prioritize Attention to detail Adaptability Solution-oriented mindset Organizational Needs The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities. Conditions of Employment Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment. How To Apply Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available. Relocation and travel expenses incurred during this process are the applicant's responsibility. Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile. The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position. The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act. We thank all those who apply to this selection process. The posting closes at 11:59 p.m. EDT on the closing date stated above.

Provide high-level administrative support to Senator Henkel, including managing calendars, travel, and correspondence. Coordinate office activities, maintain partner relationships, and contribute to the Senator's digital and social media presence.

Requires relevant administrative or communications experience in a government or institutional environment and fluency in both English and French. Candidates must possess strong organizational skills, proficiency in Microsoft Office, and a high degree of discretion.

• Gestion du tempsSouhaitée
• Sens de l’organisationSouhaitée
• Microsoft OfficeSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Administrative Support
• Microsoft Office
• Social Media Content
• Event Planning
• Bilingualism (English/French)
• Writing
• Summarization
• Organization
• Discretion
• Interpersonal Skills
• Time Management
• Digital Tools
• Travel Coordination
• Expense Tracking
• Stakeholder Relations

• Administrative
• Government & Public Sector
• Legal

Expérience minimale

2+ ans

Postuler avant le

23 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level