Executive Assistant

About Us SMS Security is a growing security services company headquartered in Toronto, proudly serving multi-residential condominium communities across the Greater Toronto Area. We provide guard services, installation and servicing of security systems, mobile patrol, and parking enforcement — and we’re scaling fast. We’re looking for a sharp, proactive Executive Assistant to help power our leadership team. The Role This is a newly created, high-impact role supporting three members of our senior leadership team: our COO, our Director of Sales & Business Development, and our Director of Guard Operations. You’ll be at the centre of a fast-moving organization, keeping priorities aligned, communications flowing, and logistics seamless. What You Will Do Manage complex calendars, scheduling, and meeting coordination for three senior leaders Own and maintain the company-wide calendar, ensuring key dates, deadlines, and events are organized and communicated Help plan and coordinate company social events, team celebrations, and off-sites from concept through execution Prepare agendas, meeting materials, and follow-up action items for internal and external meetings Draft and proofread correspondence, presentations, and reports on behalf of leadership Coordinate travel arrangements, expense submissions, and logistics Act as a liaison between leadership and internal teams, clients, vendors, and external partners Support special projects, research, and operational initiatives as directed Manage company memberships and subscriptions, ensuring timely renewals and tracking return on investment Maintain and organize secure records of company passwords and access credentials Support the documentation and maintenance of company policies and procedures Handle confidential information with the highest level of discretion Managing office inventory What We're Looking For 5+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or multiple senior leaders simultaneously Exceptional organizational skills with the ability to manage competing priorities without dropping the ball Strong written and verbal communication skills — you represent leadership in every interaction Tech-savvy and comfortable with tools like Google Workspace, Microsoft Office, and project/task management platforms A self-starter who anticipates needs before they arise and brings solutions, not just problems Comfortable with ambiguity and excited about building out the processes and structure to support our growth Professional, polished, and discreet — you understand the importance of confidentiality Experience in a service-based, operations-heavy, or field services environment is an asset Why Join Us Competitive salary with opportunity for a discretionary bonus We invest in people who take ownership — those who go above and beyond are noticed and rewarded Work alongside a supportive, values-driven leadership team that is committed to your development, not just your output Stable, growing company with a strong client base in the GTA condominium market and ambitious plans to scale Be part of a team that embraces technology and efficiency — including AI tools — to help you do your best work Salary Range: $65,000-$80,000 SMS Security is committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any accommodations during the recruitment and selection process, please let us know. We are happy to make necessary arrangements to support your accommodation needs. We thank all applicants for their interest in a career with SMS Security; however, only those candidates who are selected for an interview will be contacted.

The role involves providing high-level administrative support to three senior leaders, including managing complex calendars and coordinating company events. Key duties include drafting correspondence, managing secure records, and acting as a liaison between leadership and external partners.

Candidates need over 5 years of experience in an executive assistant role supporting C-suite or senior leadership. Proficiency in Google Workspace and Microsoft Office, along with strong organizational skills and the ability to handle confidential information, is required.

• Discretionary Bonus

• Google WorkspaceSouhaitée
• Microsoft OfficeSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Executive Support
• Event Planning
• Meeting Coordination
• Written Communication
• Verbal Communication
• Google Workspace
• Microsoft Office
• Project Management
• Confidentiality
• Office Management
• Travel Coordination
• Expense Management
• Operational Support
• Research
• Policy Documentation

• Administrative
• Security & Safety
• Management & Leadership

Expérience minimale

5+ ans

Postuler avant le

17 févr. 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level

Mode de candidature

La candidature directe est offerte