Payroll Administrator

Job Description Payroll Administrator Competition Number: 26/107A Posting Scope: Internal / External Posted Date: August 06, 2026 Closing Date: August 27, 2026, 4:30 PM PST Department: Finance Work schedule: Monday to Friday (35 hour work week) – Temporary – up to 12 months Salary: $44.25 per hour, Pay Grade 11 Job Code: 4117 Employee Group: This is a CUPE Local 50 position Number of Vacancies: 1 The City of Victoria is seeking a detail-oriented and highly organized Payroll Administrator to join our Finance Department, ensuring our 1400 employees are paid accurately and on time while receiving the benefits they count on. To start, your primary focus will be administering employee benefits programs with the potential to expand into full-cycle payroll processes. If you thrive on accuracy, critical thinking, and making a real impact for the people who keep our city running, we want to hear from you! This position offers engaging work including benefits administration and full cycle payroll support to unionized staff under five collective agreements as well as exempt staff. The team is located in City Hall and is eligible to work from home up to two days per week. The ideal candidate brings a solid understanding of the administration of benefits and payroll processes. They will also be comfortable juggling deadlines, navigating complex calculations using Excel, and communicating effectively with employees and external agencies. WORK FROM HOME The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy POSITION FUNCTION Prepare payrolls for salaried and hourly paid employees. KEY DUTIES Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register. Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums. Administer and maintain benefits such as medical, extended health, dental and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage and follow up on overpaid benefits; monitor temporary appointments to ensure correct payments. Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required. Perform related duties where qualified. INDEPENDENCE Work is performed according to established schedules, policies and procedures or is assigned by supervisor. Work is reviewed through discussion with supervisor. Deviations from established policies and procedures are referred to supervisor with recommendations. WORKING CONDITIONS Physical Effort: Touch keying with a calculator. (often) Sit with arms unsupported while keyboarding. (occasional) Mental Effort: Meet multiple payroll and outside agency deadlines. (frequent) Short periods of intense concentration while processing payroll. (frequent) Short periods of intense concentration while performing reconciliations and analyses. (often) Visual/Auditory Effort: Focus on a variety of source data and computer for short periods. (often) Work Environment: Office. KEY SKILLS AND ABILITIES Strong understanding of Payroll legislation Organize work. Understand and apply various accounting techniques related to payroll. Ability to meet strict payroll processing deadlines. Working level operation of current City of Victoria spreadsheet programs. Use calculators with speed and accuracy. Maintain accurate records. Maintain effective working relationships. Communicate effectively verbally and in writing. QUALIFICATIONS Formal Education, Training and Occupational Certification: High school graduation. Second level CGA/CMA program. (2 years) PCP (Payroll Compliance Practitioner) Experience: 2 years of related experience. or an equivalent combination of education and experience. OTHER: Maybe requested to substitute in a more senior position. To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume. The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process. If you require assistance, please email us at [email protected]

The Payroll Administrator is responsible for preparing accurate payroll for salaried and hourly employees while managing complex benefits administration. They must also reconcile payroll deductions, maintain master records, and ensure compliance with various collective agreements and legislation.

Candidates must have a high school diploma and a second-level CGA/CMA program completion or a Payroll Compliance Practitioner (PCP) certification. A minimum of two years of related experience is required, along with proficiency in Excel and payroll processing.

• Medical insurance • Extended health insurance • Dental insurance • Group life insurance • Pension plan • Savings bonds

• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Sens de l’organisationSouhaitée
• Analyse financièreSouhaitée
• Gestion du tempsSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll administration
• Benefits administration
• Accounting techniques
• Excel
• Data reconciliation
• Payroll legislation
• Record keeping
• Communication
• Critical thinking
• Organization
• Financial analysis
• Time management
• Calculators
• Payroll Processing
• Payroll Compliance Practitioner
• Payroll Policies and Processes
• Accounting
• Benefits Administration
• Spreadsheets
• Critical Thinking
• Finance
• Equities
• Income Tax
• Financial Analysis
• Keys And Locks
• Writing
• Detail Oriented

• Finance & Accounting
• Administrative
• Government & Public Sector
• Human Resources
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

27 août 2026

Langue de l’offre

anglais

Heures de travail

35 heures par semaine

Présence au bureau

3 jours par semaine